Office Administrator - ALS Association, Kentucky Chapter

12-12-2018 09:24 PM

The ALS Association Kentucky Chapter has an opening for a fulltime Office Administrator based in its Louisville location. Reporting to the Chapter Executive Director this position is primarily responsible for performing a variety of general chapter office activities.

 Core duties and responsibilities include the following.  Other duties may be assigned.

  • Maintain chapter’s data base programs and systems – Convio, DonorPro, and DataSync – including data input, queries and preparing reports as required.
  • Process donations, including bank deposits, data input, reports, weekly reconciliation weekly, donor acknowledgements, and correspondence to family of memorial donations.
  • Process all incoming invoices, including assigning accounting code, obtaining approval, forwarding to National for payment, and obtaining W-9 from new vendors).
  • Ability to communicate effectively and professionally with all levels of management, employees, volunteers and constituents.
  • Analyze and organize office operations and procedures such as information management, filing systems, requisition of supplies, and other clerical services.
  • Serve as building liaison with property management company and addresses and resolves building issues when they arise.
  • Maximize office productivity through proficient use of appropriate software applications.
  • Process incoming and outgoing mail, monitor postage meter, ship via FedEx as needed.
  • Monitor and order general office supplies, printer cartridges, stationary, wristbands, etc.
  • Coordinate with vendors to ensure ongoing operations including telephones, internet, computers, etc.
  • Answer phones and respond to e-mail inquiries, triaging request to appropriate department, according to established communications protocol.
  • Assist and support chapter fundraising activities including Walk to Defeat ALSÔ, third party events, direct mail, etc. as needed.
  • Provide administrative support to the Chapter staff, as required or requested by Chapter Director.
  • Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
  • Convey a professional and positive image at all times that reflects favorably on The ALS Association.

REQUIRED EDUCATION AND/OR EXPERIENCE:                                             

  • Bachelor's degree from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.
  • Experience working in a nonprofit environment preferred.
  • Proficiency in Microsoft Office software
  • Experience in donor based products, such as DonorPro.  Experience with online giving systems, such as Convio, a plus.


The ALS Association endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please call 202.464.8831 or email This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

The ALS Association is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here.

The ALS Association is an EO employer – M/F/Veteran/Disability


Office Administrator - Louisville, KY
Location: Louisville, KY
Department: Kentucky Chapter
Type: Full Time
Min. Experience: Mid Level

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