Chapter Job Center

The Deering Estate Foundation : Office Manager

Title: Office Manager

Supervisor: Executive Director

Classification: Full-time, exempt

Schedule: Full Time/Permanent

The Deering Estate Foundation actively seeks to recruit and retain a diverse staff in all areas of operations. The Deering Estate Foundation will not discriminate against any employee or applicant because of age, race, creed, color, national origin, ancestry, marital status, sex, or sexual orientation.

ORGANIZATIONAL BACKGROUND

The Deering Estate Foundation is a volunteer driven, membership-based charitable 501(c)3 Florida Corporation that was founded in 1989 by members of the local community for the sole purpose of preserving, protecting and enhancing the Deering Estate for this and future generations.

Listed on the National Register of Historic Places since 1986, the Deering Estate is a 450-acre environmental, archaeological, historical, and architectural preserve owned by the State of Florida and managed by the Miami-Dade County Parks, Recreation & Open Spaces Department. The history of the Deering Estate encompasses many cultures inhabiting the land over thousands of years. Paleo-Indians, Tequestas, Seminoles, Afro-Bahamians, and Anglo-Americans have at different times, lived here, each new group literally following in the footsteps of the preceding group--recounting the evolutions of human housing on the Miami Rock Ridge, from karst cave dwelling to the Mediterranean Revival Mansion, existing today.

The oldest existing buildings on the Estate are those built by the Richmond family and Charles Deering. In 1913, Charles Deering, a wealthy industrialist from Chicago and first Chairman of International Harvester, established his winter home in South Florida.

POSITION SUMMARY

The Office Manager is responsible for the organization and oversight of daily operations and procedures. This position requires attention to detail, time management skills, appreciation of a fast-paced team, multi-tasking, and provides the right candidate a unique setting with a desirable and pleasant work environment. The key responsibilities of this role are to oversee the membership and volunteer programs, provide administrative support to the Executive Director for data management and reporting needs, and general office operations for the Foundation.

The Office Manager will work directly under the supervision of The Deering Estate Foundation’s Executive Director. The Office Manager is the first point of contact for visitors and is in charge of making sure that everyone feels welcomed, requiring an individual with an upbeat and positive attitude. The ability to work on many tasks simultaneously and maintain focus and work quality is also crucial.

RESPONSIBILITIES

  • Training and oversight of Foundation membership, sponsor, corporate, and donor management programs and retention activities, ensuring digital mail-merge templates, personal information, and database is up to date, providing regularly scheduled membership and contribution reports, and managing donor relations in accordance with best practices
  • Responsible for ensuring members, donors, sponsors, vendors, and volunteers receive proper recognition, acknowledgement and/or response to requests in a timely manner
  • Providing office support to Executive Director for board and committee meetings, including preparation of schedules, agendas, meetings minutes, financials, and committee reports
  • Provide fundraising and special event activities support to staff
  • Oversee recruitment, training, and management of interns and volunteers for various administrative and event-related tasks
  • Assist the Executive Director in the general operational management of the Foundation
  • Monitor finances and prepare regularly scheduled financial reports for grants, donors, members, and Foundation finances to ensure compliance with annual budget
  • Assist with grant administration and financial oversight
  • Oversee communications plan schedule and track/archive final copies of all marketing and public relations activities, including social media messaging and media releases
  • Assist in the cultivation of relationships with members, donors, sponsors and collaborating partners
  • Consistently demonstrate and encourage positive and collaborative relationships among employees, volunteers, partners, contractors, and vendors
  • Perform other duties as assigned to support the organization’s overall goals and objectives

QUALIFICATIONS

  • B.A., B.B.A. or similar degree required
  • 5+ years of experience in non-profit management, operations, and systems
  • Non-profit membership, fundraising, event, and program management experience required
  • A working background and knowledge of non-profit accounting, budgeting, and grant management
  • Proficiency in Donor Perfect (or equivalent non-profit CRM/DMS software)
  • Ability to review, measure, analyze, improve, and implement process improvement methodologies
  • Expertise in MS Office applications (Word, Excel, Outlook, Power Point, etc.) and other software including: Constant Contact, WordPress and various social media platforms including Facebook, Instagram and Twitter
  • Experience managing insurance, health benefits, employment, and vendor contracts
  • Strong time management and organizational skills with extreme attention to detail
  • Able to work independently with little or no supervision
  • Flexibility to support a working schedule that includes some evenings, weekends and holidays as required supporting programs and events. Bi-lingual a plus
  • Sincere appreciation for the Deering Estate Foundation’s mission encompassing historic preservation, environmental conservation, arts and education

TO APPLY

Please submit a resume and cover letter expressing your interest in this position electronically to bbarnes@deeringestate.org. Please write “Office Manager” in the subject line. Applications will be accepted until a great candidate is found.

For information about The Deering Estate Foundation, go to:  www.deeringestate.org/foundation

There is no other parcel of land of greater historic importance"

--Environmentalist, Marjory Stoneman Douglas

South Florida National Parks Trust - Executive Director

EXECUTIVE DIRECTOR
South Florida National Parks Trust

The South Florida National Parks Trust seeks a visionary leader with strong management skills, proven fundraising experience and a passion for national parks to serve as the next Executive Director of a dynamic and growing organization that supports four national parks in South Florida. The Executive Director serves as the chief executive of the Trust with primary responsibility for the organization’s strategic growth, financial health, fundraising success, external partnerships and administrative operations. The Executive Director reports to the Board of Trustees and leads a staff of three.

About the SFNPT
The Trust is the principal philanthropic partner of four national parks in South Florida –Everglades National Park, Biscayne National Park, Dry Tortugas National Park and Big Cypress National Preserve.

Through fundraising and community engagement, the Trust seeks to promote, preserve and enhance South Florida's national parks in ways that enrich the experience of park visitors, connect diverse communities to these parks, and build a legacy of stewardship.

The Trust succeeds by funding national park programs and projects in five critical areas: environmental education, resource protection, visitor services, volunteer activities and community outreach. The Trust’s annual operating budget is $1.2 million, with 80% of the total dedicated to national park programs. We are seeking to triple our revenues in the next 3 to 5 years. The executive director will create a roadmap for how we do that.

The Trust is governed by a board of trustees and supported by a staff of three and a dedicated group of volunteers. The Trust operates in Greater Miami, Southwest Florida (Greater Naples) and the Florida Keys, with offices in Coral Gables, Florida.

Responsibilities
The Executive Director is responsible for the overall operations of the Trust including all fundraising activities, board relations, grants and programs, financial accounting, communications, and staffing. The Executive Director divides his or her time among those responsibilities, using the following allocation as a guide.

Fundraising – 60%
The Executive Director is responsible for the implementation and success of the Trust’s fundraising efforts. These efforts include major gifts, planned giving, foundation grants, corporate gifts, the annual fund, membership and events. The executive director oversees all fundraising activity and is responsible for the success of the Trust’s development efforts, including donor cultivation and stewardship. The Trust expects to launch a fundraising campaign in FY 2020 in support of a new visitor center in Everglades National Park. The Executive Director will lead this effort in close coordination with the campaign committee and its chair.

Board Development / Grant Management – 20%
The Executive Director is responsible for board development and board relations. The Executive Director works closely with board leadership, committees and individual board members to direct Trust operations and achieve specific goals, especially in the area of fundraising. The Executive Director works with park superintendents and staff to set goals and develop work plans. The Executive Director also manages the grant process by which the Trust funds park projects and evaluates the results of those investments.

Administration – 20%
The Executive Director is responsible for the day-to-day operations of the organization, including accounting and financial reporting, hiring and payroll, staff management, and marketing and communications, including the Trust website and social media.

Qualifications
Ideal candidates will have a genuine passion for South Florida’s national parks and the mission of the Trust, a bachelor’s degree and relevant work experience with a nonprofit organization. In addition, the Trust is seeking candidates with:
  • Strong leadership skills, management experience, and the ability to engage donors and board members, work effectively with others, and have fun.
  • Excellent writing and presentation skills and the ability to connect with different constituencies in person and across platforms, including social media.
  • The ability to think strategically when setting priorities, allocating resources and evaluating results.
  • Respect for others and a commitment to diversity, equity and inclusion.
Required Skills / Experience
  • Extensive fundraising experience working with major donors, individuals,foundations and corporations.
 Work Environment: The Executive Director will be expected to travel to meetings, presentations and events in South Florida’s national parks, in Greater Miami, Southwest Florida and the Florida Keys. Some weekend and/or evening hours will be required.

Compensation: The Trust offers a competitive salary and benefits package for this exempt, full-time position.

How to Apply: Submit a cover letter and resume to search@southfloridaparks.org. No phone calls please. All applications will be reviewed and the most qualified applicants will be contacted. All applicants will be notified once a hiring decision has been made.

The Trust is an Equal Opportunity Employer

A Safe Haven for Newborns: Fundraising Ambassador

“A Safe Haven for Newborns” is dedicated to reaching young women across Florida, who are hiding their pregnancy, who might otherwise abandon their unwanted newborn, an unthinkable act, but an act of panicked desperation by mothers who believe themselves to be abandoned, without support or resources. We are the safety net, possibly the last resort for a girl or mother at her moment of crisis, very often facing life and death issues. Hundreds of precious newborns now have a future to be all they can be and thousands of women have been assisted in their time of crisis. Visit our web site at www.asafehavenfornewborns.com.

 

*Position Description: Fundraiser Ambassador

 

Reporting to the Founder and CEO, the individual will be responsible for raising funds that allow Safe Haven to deliver the necessary programs and services to those we serve in the communities, and will spearhead all fundraising efforts to ensure our continued organizational growth and sustainability. We have 3 major annual fundraising events, our Gala, Golf tournament and 5K Walk. The events are coordinated with a professional event planner. The Fundraiser Ambassador will focus specifically on raising funds for these events and all other funding campaigns.

 

Responsibilities:

  • Identify, cultivate, solicit and steward high priority prospects including, individuals, private foundations and corporations.
  • Engage, retain and increase existing donor and sponsor support.
  • Develop strategies, promotional methods & giving campaigns
  • Maintain existing donor/prospect information and activities.
  • Forecast and evaluate the potential of each fundraising campaign.
  • Active participation on all fundraising committees.
  • Ensure best practices are followed and targeted fundraising goals achieved.

Required Experience:

  • College degree in marketing, public relations or equivalent experience.
  • Bilingual is a plus.
  • Valid Florida’s driver license, safe driving record & proof of auto liability insurance.
  • PROVEN HISTORY OF FUNDRAISING SUCCESS IN THE SOUTH FLORIDA AREA
  • Strong communication skills including the ability to write and speak passionately and persuasively about our mission.
  • Self-motivated, goal oriented with proven organizational skills.
  • Excellent relationship building skills, with dynamic capacity to inspire new donor support.
  • Proficient with Microsoft Office, create captivating presentations.
  • Experience with social media, advancing Safe Haven’s mission and presence.

Join us in our life saving mission and become a member of our Safe Haven family. Interested candidates are asked to submit a resume with cover letter explaining why you believe your background matches our job requirements and salary history to us.

 

ONLY INDIVIDUALS WITH 2 YEARS OF FUNDRAISING EXPERIENCE WILL BE CONSIDERED.

 

We look forward to hearing from you…

Nick Silverio, Founder & C.E.O
 

Gloria M. Silverio Foundation 501(c)3

A Safe Haven for Newborns”

6955 NW 77th Avenue Suite 302

Miami Florida 33166

Office: (305) 882-1304 Ext. #103

Fax:     (305) 889-0017

Email:              safehaven@asafehavenfornewborns.com

Website:          http://www.asafehavenfornewborns.com

Please contact AFP Miami to place a job listing.