Job Title: Vice President, Finance & Administration
Manager’s Title: President & Chief Executive Officer
Department: Finance & Administration
Location: Lexington, KY (Partial Tele-work Ability)
Employment Status: Regular, Full-time, Exempt
United Way of the Bluegrass (UWBG) works to create the opportunity for all members of our community to have a better life. UWBG focuses on the building blocks of a good life — a quality education, financial stability for individuals and families, and good health. The work of UWBG focuses on strategic initiatives, public education, advocacy, outcomes and evaluation, development and strengthening of partnerships/collaborations, convening, resource mobilization and investment as well as backbone and engagement strategies and activities. UWBG brings together the voices, the expertise, and the resources to define, articulate and implement a common agenda for change for our region. UWBG takes the broadest possible view of diversity. UWBG values the visible and invisible qualities that make you who you are. UWBG welcomes that every person brings a unique perspective and experience to advance our mission and progress our fight for the health, education, and financial stability of every person in every community.
UWBG strives to include diversity, equity, and inclusion practices at the center of our daily work. UWBG commits to using these practices for our business and our communities. That is what it means to "Live United" in Central Kentucky.
The Vice President of Finance & Administration (VPFA) leads the financial operations of the organization. VPFA is expected to demonstrate a high standard of ethical business conduct, to function with minimal supervision and serve as a core member of the senior leadership team. He/she is responsible for the oversight and management of all functions related to Finance, Information Technology and Facilities. Major responsibilities include (a) serving as a strategic business partner by advising, counseling and staffing the President and CEO and Board/Committees on matters of a financial nature, including operating and capital budgets, community impact support, donor recognition, payment and gift acknowledgements, contracts, agreements and the compliance thereof, financial statements, external audits, cash and investment management, etc. (b) leading the information technology and facilities functions (c) managing an enterprise risk program (d) ensuring that policies and procedures for internal control purposes are current and communicated in order to safe guard assets; (e) leading and inspiring staff by providing ongoing development and training for the future stability of United Way of the Bluegrass.
- Provides oversight to the preparation of the monthly financial reporting package for Finance Committee and Board of Directors, the annual audited financial statements, quarterly and annual tax filings (e.g. payroll taxes, IRS Form 990, etc.), and other reporting requirements specified by contracts and agreements.
- Oversees and coordinates the development of the annual operating and capital budgets for the organization securing the approval of the Finance Committee.
- Oversees an effective system of internal controls, which includes written documentation of financial policies and procedures for Finance, IT and Facilities functions.
- Oversees the hiring, retention, and the development of qualified staff in the Finance, IT and Facilities functions.
- Leads and manages a Finance & IT staff (currently consisting of five employees/four FTEs).
- Consults with the President & CEO, Finance Committee, external auditors, and others around evolving issues. Remains current on changes to generally accepted accounting principles and tax laws applicable to not-for-profit entities.
- Serves as the primary liaison with respect to matters of a financial nature to the Finance and Audit Committees. Develops an annual committee work plan, coordinates meeting agendas, develops recommendations for committee approval and assists chair and committee members as needed.
- Project, monitor, manage, and analyze cash flow. Regularly inform CEO of cash status, highlighting any potential problems in a timely way.
- Reviews and signs off on all significant contractual agreements (government grants, foundations, vendors, leases, etc.) requiring a commitment of United Way resources, with primary focus on the performance conditions and risk exposure. Involves the appropriate United Way staff, legal counsel and others as required.
- Engages Department Vice Presidents in monitoring expenditures and reports budget progress, reporting monthly via budget to actual financial statements, provide full financial statements including the statements of financial position and cash flow to Executive Leadership team quarterly.
- Reviews monthly journal entries, general ledger, and account reconciliations in addition to reviewing and approving all accounts payable for account coding, budget adherence and appropriateness.
- Ensures a strong customer-satisfaction focus exists for both internal and external constituents.
- Maintains an organizational risk program that ensures mitigating controls are in place to respond to adverse economic, publicity, donor, and agency relations issues.
- Provides for adequate insurance in all areas appropriate and updates Finance and Audit committees on the risk program annually.
- Other areas of ongoing responsibility include: Monitoring the cash position and performance of the short-term investment portfolio, including periodic reporting to the Finance Committee.
- Works with Human Resources on employee benefit programs.
- Works on special projects and requests from the President & Chief Executive Officer.
- Other duties as assigned.
CORE UNITED WAY COMPETENCIES
❖MISSION-FOCUSED - A top priority is to create real social change that leads to better lives and healthier communities. This competency drives performance and professional motivations.
❖RELATIONSHIP ORIENTED - Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
❖COLLABORATOR - Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
❖RESULTS-DRIVEN - Dedicated to shared and measurable goals for the common good, creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
❖BRAND STEWARD - A steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
LEADERSHIP & FINANCE COMPETENCIES
- Talent Management and People Development
- Embraces equity and inclusion. Builds and leads a diverse team that enables organization to succeed; Hires the right talent; Demands high performance and results; Ensures people’s work is aligned with mission and strategy.
- Open to new ideas; Invests time & resources in training, development, & succession for the department; Identifies & grooms high-performing individuals; Delegates effectively.
- Coaches and mentors employees and teams.
- Receives and provides feedback in a constructive way that builds confidence among staff; Addresses performance problems.
- Business Acumen and Strategic Direction
- Demonstrates understanding and knowledge of United Way network; Understands business of the organization and effectively creates strategy.
- Understands the community and its business environment.
- Understands general business & financial principles required to effectively lead, manage, & align resources for performance; Able to read financial statements, create budgets.
- Contributes to the bottom line by helping organization grow its resources and capacity.
- Operational Planning and Execution
- Establishes effective and efficient processes that align their department priorities with greater organization goals, strategy, and mission.
- Collaborates effectively within organization.
- Inspires and motivates people which builds the culture of United Way as the Philanthropic Partner of Choice.
- Engages volunteers in a way that helps execute the strategy.
- Outward Turning
- Develops strategic relationships to benefit United Way and the community; Knows key players in community & is diligent in maintaining & expanding the network of partners.
- Seeks learning from inside and outside the network to build skills, knowledge, and abilities to challenge the organization in reaching its potential.
- Effective spokesperson for United Way and its work.
- Is present and visible in community and with partners (donors, volunteers, etc.); Engages, listens, and understands community aspirations.
- Establishes credibility as a leader on critical issues & solutions affecting the community.
- Bachelor’s Degree in Finance, Accounting and/or 10+ years in progressively responsible financial leadership roles; CPA not required but preferred.
- Minimum five years of staff management and supervisory experience.
- Strong knowledge of GAAP and ability to set applicable controls required.
- Working knowledge of non-profit accounting standards and the donor-centric environment of a nonprofit a plus.
- Grant management experience preferred.
- Strong verbal and written communication skills with the ability to present information and interact effectively with Resource Development, Marketing, and Senior Leadership team.
- Interpersonal and leadership skills with a demonstrated ability to organize and prioritize work to meet tight deadlines.
- Demonstrated ability to lead an information management technology function.
- Demonstrated ability to make decisions, using creative problem solving and analytical skills.
- Requires confident self-expression, extemporaneous and structured presentation skills, and the ability to communicate financial principles and requirements in both technical and layman terms. (experience presenting to board members preferred)
- Advanced Excel, database, MS Word and strong accounting systems understanding required.
- Ability to work with diverse groups and personalities (staff and volunteers).
The employee is regularly required to communicate clearly, and exchange accurate information interpersonally or through communication devices. Must be able to learn new systems and procedures, prepare and analyze data and figures, constantly operate a computer and other standard office machinery. The position requires occasional movement throughout the office to access files, papers, or move supplies weighing up to 20lbs. Valid Kentucky driver’s license required as well as access to reliable insured automobile to be used for work-related travel in the Central Kentucky area. Must be willing to occasionally work non-standard work schedule including nights, weekends, & other unusual hours.
The position is full-time and exempt, with full benefits. Salary is $70,000 - $85,000 and is commensurate with experience.
Please send cover letter, resume and salary requirements to firstname.lastname@example.org