Chapter Job Center

Title: Development Coordinator

Classification
Nonexempt

Reports to
Development Manager

Date
October 16, 2020

JOB DESCRIPTION

Summary/Objective

The Development Coordinator is part of the Development Department. All members responsible for assisting with the fundraising efforts of the Hope Center and One Parent Scholar House. This includes, but is not limited to, special events, the cultivation of new and ongoing individual and corporate donors, public relations, marketing and media relations.

Key Responsibilities/Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Oversee Raiser’s Edge for all necessary Development purposes (processing donations, thank you letters, reports, etc.)
2. Prepare all financial information and run targeted reports from Raiser’s Edge.
3. Create all mailing lists of the annual report, year-end appeal, and other mailings as needed.
4. Assists with creation and mailing of annual report, year-end appeal, mid-year appeal and other mailing as needed for both Hope Center and OPSH.
5. Plans and Prepares Facebook/Twitter communications with Development Manager.
6. Prepares Constant Contact (e-newsletter) files with Dev. Manager.
7. Processes online donations and serve as liaison with online processor.
8. Organize all special donors correspondence (In memory or in honor of)
9. Assists with handwritten thank you letters
10. Keeps websites current and up-to-date.
11. Works with Development Manager to create print and other communications related to special events and fundraisers, including Night of Hope, Education Builds Hope, Hoops for Hope, and the Annual Appeal.
12. Works with Director of Development to develop $25 to $100 donor lists with goal to increase donations.
13. Assists with tours and community presentations, as needed.
14. Keeps records of in-kind donations.
15. Ensures all sponsorships have been paid, and follows up with donors, as needed.
16. Takes a lead position in team communications for Hoops for Hope.
17. Writes non-governmental grants with Development Manager.
18. Attends coordinators meetings once a month.
19. Maintains and orders Hope Center and OPSH brochures, materials, stationary, and envelopes.
20. Serves as historian by taking or delegating the taking of pictures at events and documenting online.
21. Oversees Hope Center laptop, projector, display board, and promotional materials.

Competencies

1. Communication – written and oral
2. Attention to Detail
3. Ethical Practice
4. Relationship Management
5. Critical Evaluation

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

While performing the duties of this job, the employee regularly works in all organization locations/buildings.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to type, file or lift supplies up to 30 pounds. The employee is frequently required to sit, stand, walk, talk and hear. The employee must also be able to drive to building locations each day.

Travel

Local travel is required.

Required Education and Experience

1. Bachelor’s Degree

Preferred Education and Experience

1. Any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Certificates, Licenses, Registrations:

1. Current driver’s license with acceptable driving record

Other Skills and Abilities

1. Ability to work with persons in a manner that shows sensitivity to cultural diversity, sexual orientation, and racial/ethnic differences
2. Must have basic computer skills

Additional Eligibility Qualifications

Must be able to pass drug screen

Other Duties

Must be able to perform according to a flexible schedule, including some nights and weekends.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Range: $28,000 - $30,000

• 
  

  TITLE: Development Director	NEW JOB ☒     REVISION ☐
  REPORTS TO: VP of Advancement	DEPARTMENT: Development
  SUPERVISES: Not Applicable	DIVISION: Child Neurology Foundation
  TYPE: Full-time	SALARY: $75,000 - $100,000

   

  To apply for this position, please email a cover letter and CV to info@childneurologyfoundation.org.

  The Child Neurology Foundation (CNF) is a national non-profit that works to support the whole child neurology community. We are the only non-profit in the child neurology advocacy space that was started by physicians, and to this day we have strong physician leadership on our Board of Directors.

  The Child Neurology Foundation connects partners from all areas of the child neurology community so those navigating the journey of disease diagnosis, management, and care have the ongoing support from those dedicated to treatments and cures. Our network of patients and caregivers, volunteers and advocates, researchers and clinicians is committed to helping one another along the path that leads to the best quality of care - and the highest quality of life - for every child.

  CNF has been expanding steadily and is now seeking to dramatically accelerate this growth. We are looking for a mission-focused and strategic Development Director to join our team in Lexington, Kentucky.

  The Development Director is responsible for designing and implementing a comprehensive, effective annual development plan to meet or exceed CNF’s annual financial and strategic goals. This plan will outline the strategies and tactics to initiate, build and strengthen sustainable relationships to achieve agreed upon goals by ensuring individuals’, corporations’ and foundations’ relationships with CNF are nurtured and solicited annually and in multi-faceted ways. The Development Director will embrace and build on CNF’s culture of philanthropy working with the VP of Advancement and the executive team.

  Major Giving Program - 60%

  • Plan and lead a donor centric major giving program, including designing individual donor centric strategies for each major donor – from engagement to solicitation and stewardship. Plan must emphasize building and maintaining a robust pipeline of qualified major donors.
  • Collaborate with the VP of Advancement, executive team and a Donor Strategist on major giving targets and strategy.
  • Identify, research and qualify major gift donor prospects to build a meaningful pipeline of major donor prospects.
  • Design and implement a major donor engagement and stewardship program to ensure sustainable relationships are built with all major donors, which result in donors giving consistently with a goal of increasing gifts as appropriate. Donor retention, too, is a must.
  • Maintains portfolio of individuals being actively engaged, stewarded and solicited.
  • Establish, consistently track and routinely assess major gift fundraising metrics; report results to VP of Advancement and executive team.
  • Draft individualized major donor engagement and gift proposal documents -- always donor centric and tailored to the specific individual (or sponsor if appropriate for any and all CNF events)
  • Engage and work collaboratively with all members of the Board and staff to build fundraising efforts and to continue strengthening CNF's culture of philanthropy.
  • As directed by VP of Advancement and executive team, assist in tracking and ensuring Board's individual annual goals are met
  • Assure that all commitments, contributions, information, interactions, and donor communications are accurately entered in the eTapestry database.
  • Candidate is responsible for identifying, developing, and adjusting internal processes and procedures where refinement is essential to ensuring an efficient and transparent development department -- one that works collaboratively with and across all departments.
  • Secure sponsorships from individuals and institutions as necessary and appropriate for supporting any planned major donor salons and/or other fundraising or CNF convened events.

  Digital Giving Program/Public Outreach – 25%

  • Design, plan, initiate and build CNF’s digital giving strategy and programs. Plan will emphasize effective communication of CNF’s impact, opportunities to engage, as well as ensuring the growth and sustainability of this new online donor program.
  • Collaborate closely with Marketing & Communications department to grow public awareness of the foundation’s mission and impact.
  • Collaborate with key internal stakeholders (including Programs and Marketing & Communications departments, as well as external partners like digital and design consultants) to determine external facing communications content based on CNF’s core values, key messages, current program priorities, partnerships and the goal of each digital giving program external facing communication potentially including maintenance and direction of outreach tools associated with public outreach.
  • Collaborate with internal stakeholders to design and consistently communicate via email and social media channels as appropriate with donors and larger CNF constituency -- who through effective communication and engagement become donors. In coordination with the Marketing & Communications department, track and report on reach and effectiveness of each, i.e., outcomes for all digital giving channels.
  • Coordinate donor specific collateral design and production as necessary.
  • Manage vendors to ensure outstanding quality and timeliness.
  • Serve as a brand champion for the foundation.
  • Collaborate with key stakeholders (including Marketing & Communications department, as well as external partners like digital and design consultants) to determine and deliver content based on foundation’s key messages, activities, and partnerships specific to fundraising activities.
  • Collaborate with internal stakeholders to design and distribute emails to foundation’s constituents and in coordination with the Marketing & Communications department, track and report on reach, engagement, and outcomes for all digital giving channels.

  Events - 15%

  • Works closely with VP of Advancement and the executive team to design and lead appropriate fundraising strategy - including select major donor outreach (cultivation and stewardship) - at events specified by executive team.
  • Collaborate with events’ consultant (if applicable) and the Programs and Marketing & Communications departments to identify and align any press and marketing opportunities as appropriate for any planned major fundraising events.

  Scope of Accountability:

  • Problem solving: Situations varied, requiring significant analysis or interpretation; general standards and practices used, but may be modified.
  • Independence of Action: Existing practices are used as guidelines to determine work methods; works independently and resolves most problems without assistance.
  This job description may not contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, activities, and responsibilities may change at any time with or without notice.

  
  Education:

  • Bachelor’s degree in business, communications, public administration, fundraising, philanthropic studies, non-profit management, or similar area required.
  • Equivalent combination of years of additional experience beyond the minimum requirement and/or education may be substituted for degree requirement.

  Experience:

  • Bachelor’s Degree and five or more years of successful fund development experience, or relevant work experience, preferably with a non-profit organization.
  • Demonstrated excellence in donor identification, qualification, cultivation and stewardship resulting in a robust pipeline of prospective donors and in new and increased levels of giving.
  • Demonstrated passion for best practices; successfully creating and implementing innovative donor centric development tactics and strategies.
  • Detailed knowledge of planned giving techniques, donor prospect identification, qualification, tracking, and donor databases.
  • Strategic know-how for building a small organization’s national major giving program is required
  • Strong planning and budgeting skills are required.
  • Ability to improve departmental processes and procedures.
  • Proven to be highly motivated, self-directed, results-oriented, and most energized in a fast paced, multi-tasked environment.
  • Advanced computer literacy in database management, Microsoft Office, and donor/fundraising software (such as eTapestry or Raisers Edge).
  • Experience presenting visual data using dashboards, PowerPoint.
  • Excellent verbal and written and interpersonal communication skills are required.
  • Excellent emotional intelligence.
  • Experience working effectively with executive level staff, Board's, and busy/high wealth individuals.
  • Ability to successfully manage and complete multiple projects simultaneously is required.
  • Strong attention to detail is required.
  • Understanding and respect for confidential information and ability to maintain confidentiality is required.
  • Strong listening skills are required.

   

  Additional Knowledge, Skills, and Abilities:

  • CFRE Certification, a plus
  • Experience establishing, building and maintaining relationships - from online engagement, to major donors, colleagues and Board Members.
  • Demonstrated excellence with supervising, motivating and working within a diverse team
  • Experience in start-up organizations a plus
• Additional Position Information
  
  • Travel Requirements: Some travel required – approximately 25%. Ability to legally travel outside of the United States, particularly but not limited to Canada.
  • Work Schedule Expectations: Occasional evenings and weekends required.
  • Physical Requirements: Standard office setting, with ability to sit for long periods of time, occasional use of stairs; regular use of computer and office equipment, ability to lift up to 10 pounds. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Salary: $75,000 - $100,000
• Benefits: CNF offers a comprehensive benefits package that includes health, dental and vision insurance, retirement savings, generous paid time off, a flexible spending account and more.

Position Description

Job Title:                                 Vice President, Finance & Administration                      

Manager’s Title:                     President & Chief Executive Officer           

Department:                           Finance & Administration

Location:                                 Lexington, KY (Partial Tele-work Ability)

Employment Status:                    Regular, Full-time, Exempt                                 

United Way of the Bluegrass (UWBG) works to create the opportunity for all members of our community to have a better life. UWBG focuses on the building blocks of a good life — a quality education, financial stability for individuals and families, and good health. The work of UWBG focuses on strategic initiatives, public education, advocacy, outcomes and evaluation, development and strengthening of partnerships/collaborations, convening, resource mobilization and investment as well as backbone and engagement strategies and activities. UWBG brings together the voices, the expertise, and the resources to define, articulate and implement a common agenda for change for our region. UWBG takes the broadest possible view of diversity. UWBG values the visible and invisible qualities that make you who you are. UWBG welcomes that every person brings a unique perspective and experience to advance our mission and progress our fight for the health, education, and financial stability of every person in every community.

UWBG strives to include diversity, equity, and inclusion practices at the center of our daily work. UWBG commits to using these practices for our business and our communities. That is what it means to "Live United" in Central Kentucky.

POSITION 

The Vice President of Finance & Administration (VPFA) leads the financial operations of the organization. VPFA is expected to demonstrate a high standard of ethical business conduct, to function with minimal supervision and serve as a core member of the senior leadership team.    He/she is responsible for the oversight and management of all functions related to Finance, Information Technology and Facilities.  Major responsibilities include (a) serving as a strategic business partner  by advising, counseling and staffing the President and CEO and Board/Committees on matters of a financial nature, including operating and capital budgets, community impact support, donor recognition, payment and gift acknowledgements, contracts, agreements and the compliance thereof, financial statements, external audits, cash and investment management,  etc. (b) leading the information technology and facilities functions (c) managing an enterprise risk program (d) ensuring that policies and procedures for internal control purposes are current and communicated in order to safe guard assets;  (e) leading and inspiring staff by providing ongoing development and training for the future stability of United Way of the Bluegrass.  

ESSENTIAL FUNCTIONS:

• Provides oversight to the preparation of the monthly financial reporting package for Finance Committee and Board of Directors, the annual audited financial statements, quarterly and annual tax filings (e.g. payroll taxes, IRS Form 990, etc.), and other reporting requirements specified by contracts and agreements.
• Oversees and coordinates the development of the annual operating and capital budgets for the organization securing the approval of the Finance Committee.
• Oversees an effective system of internal controls, which includes written documentation of financial policies and procedures for Finance, IT and Facilities functions.
• Oversees the hiring, retention, and the development of qualified staff in the Finance, IT and Facilities functions.
• Leads and manages a Finance & IT staff (currently consisting of five employees/four FTEs).
• Consults with the President & CEO, Finance Committee, external auditors, and others around evolving issues. Remains current on changes to generally accepted accounting principles and tax laws applicable to not-for-profit entities.
• Serves as the primary liaison with respect to matters of a financial nature to the Finance and Audit Committees. Develops an annual committee work plan, coordinates meeting agendas, develops recommendations for committee approval and assists chair and committee members as needed.
• Project, monitor, manage, and analyze cash flow. Regularly inform CEO of cash status, highlighting any potential problems in a timely way.
• Reviews and signs off on all significant contractual agreements (government grants, foundations, vendors, leases, etc.) requiring a commitment of United Way resources, with primary focus on the performance conditions and risk exposure. Involves the appropriate United Way staff, legal counsel and others as required.
• Engages Department Vice Presidents in monitoring expenditures and reports budget progress, reporting monthly via budget to actual financial statements, provide full financial statements including the statements of financial position and cash flow to Executive Leadership team quarterly.
• Reviews monthly journal entries, general ledger, and account reconciliations in addition to reviewing and approving all accounts payable for account coding, budget adherence and appropriateness.
• Ensures a strong customer-satisfaction focus exists for both internal and external constituents.
• Maintains an organizational risk program that ensures mitigating controls are in place to respond to adverse economic, publicity, donor, and agency relations issues.
• Provides for adequate insurance in all areas appropriate and updates Finance and Audit committees on the risk program annually.
• Other areas of ongoing responsibility include: Monitoring the cash position and performance of the short-term investment portfolio, including periodic reporting to the Finance Committee.
• Works with Human Resources on employee benefit programs.
• Works on special projects and requests from the President & Chief Executive Officer.
• Other duties as assigned. 

CORE UNITED WAY COMPETENCIES

❖MISSION-FOCUSED - A top priority is to create real social change that leads to better lives and healthier communities. This competency drives performance and professional motivations.

❖RELATIONSHIP ORIENTED - Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.

❖COLLABORATOR - Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.

❖RESULTS-DRIVEN - Dedicated to shared and measurable goals for the common good, creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.

❖BRAND STEWARD - A steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.

LEADERSHIP & FINANCE COMPETENCIES

• Talent Management and People Development
  • Embraces equity and inclusion. Builds and leads a diverse team that enables organization to succeed; Hires the right talent; Demands high performance and results; Ensures people’s work is aligned with mission and strategy.
  • Open to new ideas; Invests time & resources in training, development, & succession for the department; Identifies & grooms high-performing individuals; Delegates effectively.
  • Coaches and mentors employees and teams.
  • Receives and provides feedback in a constructive way that builds confidence among staff; Addresses performance problems.
• Business Acumen and Strategic Direction
  • Demonstrates understanding and knowledge of United Way network; Understands business of the organization and effectively creates strategy.
  • Understands the community and its business environment.
  • Understands general business & financial principles required to effectively lead, manage, & align resources for performance; Able to read financial statements, create budgets.
  • Contributes to the bottom line by helping organization grow its resources and capacity.
  • Operational Planning and Execution
  • Establishes effective and efficient processes that align their department priorities with greater organization goals, strategy, and mission.
  • Collaborates effectively within organization.
  • Inspires and motivates people which builds the culture of United Way as the Philanthropic Partner of Choice.
  • Engages volunteers in a way that helps execute the strategy.
• Outward Turning
  • Develops strategic relationships to benefit United Way and the community; Knows key players in community & is diligent in maintaining & expanding the network of partners.
  • Seeks learning from inside and outside the network to build skills, knowledge, and abilities to challenge the organization in reaching its potential.
  • Effective spokesperson for United Way and its work.
  • Is present and visible in community and with partners (donors, volunteers, etc.); Engages, listens, and understands community aspirations.
  • Establishes credibility as a leader on critical issues & solutions affecting the community.

QUALIFICATIONS:

• Bachelor’s Degree in Finance, Accounting and/or 10+ years in progressively responsible financial leadership roles; CPA not required but preferred.
• Minimum five years of staff management and supervisory experience.
• Strong knowledge of GAAP and ability to set applicable controls required.
• Working knowledge of non-profit accounting standards and the donor-centric environment of a nonprofit a plus.
• Grant management experience preferred.
• Strong verbal and written communication skills with the ability to present information and interact effectively with Resource Development, Marketing, and Senior Leadership team.
• Interpersonal and leadership skills with a demonstrated ability to organize and prioritize work to meet tight deadlines.
• Demonstrated ability to lead an information management technology function.
• Demonstrated ability to make decisions, using creative problem solving and analytical skills.
• Requires confident self-expression, extemporaneous and structured presentation skills, and the ability to communicate financial principles and requirements in both technical and layman terms. (experience presenting to board members preferred)
• Advanced Excel, database, MS Word and strong accounting systems understanding required.
• Ability to work with diverse groups and personalities (staff and volunteers).

PHYSICAL REQUIREMENTS
The employee is regularly required to communicate clearly, and exchange accurate information interpersonally or through communication devices. Must be able to learn new systems and procedures, prepare and analyze data and figures, constantly operate a computer and other standard office machinery. The position requires occasional movement throughout the office to access files, papers, or move supplies weighing up to 20lbs. Valid Kentucky driver’s license required as well as access to reliable insured automobile to be used for work-related travel in the Central Kentucky area. Must be willing to occasionally work non-standard work schedule including nights, weekends, & other unusual hours.  

BENEFITS
The position is full-time and exempt, with full benefits. Salary is $70,000 - $85,000 and is commensurate with experience.

APPLY

Please send cover letter, resume and salary requirements to hr@uwbg.org

Job Description

Position: Office Manager/Assistant to the CEO

Reports to: President/CEO

Effective Date: TBD

Work Location: BGCF Office / 5 days per week

Summary:

The Office Manager/Assistant to the CEO is responsible for providing office management services, staffing of the front desk and reception area, and support for special projects and daily scheduling of the CEO. The OM/Asst. will work with CEO to coordinate board, executive, and other committee meetings staffed by the CEO, and serves as liaison to board members for timely information about the Foundation. The OM/Asst. will support the Strategic Initiatives/Communications Team with special events and related assignments.

Duties and Responsibilities:

• Assist President/CEO by preparing business correspondence
• Provide administrative assistance to CEO, including drafting routine letters, filing and mailings
• Process CEO expense reimbursement reports
• Maintain schedule of regular meetings for the following:
  • Leadership Team (bi-weekly)
  • Direct Reports (Monthly; Office Manager - weekly)
  • Staff (monthly)
  • Executive Team (Monthly)
  • Board Chair (monthly)
  • Board Members (annually)
  • Directors Circle (annually)

• Board and Committee Support

• Perform high level administrative and clerical functions
• Provide daily front desk reception services
• Provide and ensure the highest level of customer service when answering and routing telephone calls
• Oversee management of all office equipment
• Oversee internal office wide calendar and meeting room schedules
• Learn key database functions
• Oversee and manage BGCF’s purchasing as it relates to daily operations (Staples, Amazon order, etc.)
• Ensure the office, kitchen and bathrooms are properly stocked and orderly
• Coordinate with vendors for cleaning and other related office needs
• Serve on team with Strategic Initiatives/Communications for special events and related assignments

Board and Committee Support

• Ensure that all board and committee lists (hard copies and electronic versions) are updated and accurate
• Set up orientation for new board members and prepare new member packets
• Plan and coordinate all aspects of Board and Executive Committee meetings and any meetings led by CEO; including attendee tracking, meeting preparation and AV set up and operation and food and drink availability
• Maintain and keep up to date board member documentation and forms, including Confidentiality and Conflict of Interest
• Plan and coordinate annual, one-on-one meetings with CEO and individual directors
• In partnership with Strategic Initiatives/Communications Team, plan and coordinate annual Directors Circle event

• Represent the Community Foundation in the local community and foundation field and increase the visibility of the work of the Blue Grass Community Foundation
• Relationship development and strategic promotion of all aspects and opportunities within the Foundation
• Work as a member of multidisciplinary teams to ensure the effective and efficient operations of the Community Foundation
• Ensure that information about donors, funds and grant recipients are held in confidence and trust, and abide by all legal obligations
• Promote the Community Foundation’s mission and strategies

The Office Manager will on occasion be required to lift objects of up to 25 lbs. This position requires a valid driver’s license. Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones my be assigned at any time with or without notice.

Job Type: Full-time

Pay: $33,500.00 - $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule: Monday to Friday

Experience: Microsoft Office: 1 year (Preferred)

Work Remotely: No

To Apply: https://www.indeed.com/job/office-managerassistant-ceo-d18af2ae174e7e2e