Events refund policy

Event Registration Refund Policy

Virtual Events

 

All AFP Hudson-Mohawk virtual events are recorded and recordings will be made available to registrants following the event. As such, all virtual event registrations cannot be canceled and are considered non-refundable purchases.

 

In-Person Events

Cancellations for in-person events made two days or more in advance of the event will receive a 100%  refund to the original method of payment. Cancellations that occur less than 48 hours before events will be offered a credit to their account that can be used toward the purchase of any future AFP Hudson-Mohawk event registration, but will not be eligible for a refund.

 

Requests for cancellation must be submitted to our Chapter Administrator by emailing afpnyhudsonmohawk@gmail.com


COVID Event Policy

The Association of Fundraising Professionals, NY Hudson-Mohawk (AFP-HM) Chapter is thrilled to welcome you back to in-person events!

The health and safety of our attendees, supporters, staff, and those - often vulnerable- populations who they work to serve and support is a top priority. AFP-HM will hold all in-person programs in locations that meet local and New York State Department of Health guidelines, the Centers for Disease Control and Prevention (CDC) COVID-19 guidelines, and the health and safety protocols of AFP-HM and its selected venues. These requirements, combined with practical safety precautions on-site, will help ensure the safest possible experience for our attendees.

Event attendees who are feeling unwell, have tested positive for COVD-19, and/or who have or suspect they have been exposed to someone with COVID-19 should not attend in-person AFP-HM events. See the AFP-HM “Event Registration Refund Policy” and “Program Speaker & Attendee Fee Policy” for details on event refunds/credits for canceled participation.

See below for information about the current approach and onsite safety measures. These criteria and precautions may evolve, so we encourage attendees to regularly check designated event webpages for timely and event-specific updates.

COVID-19 Vaccination Policy:

The Association of Fundraising Professionals, NY Hudson-Mohawk (AFP-HM) Chapter requires all guests 5 years old and above to provide proof of COVID-19 vaccination and your photo ID prior to attending AFP-HM organized events.

AFP-HM staff/volunteers will collect proof of COVID-19 vaccination prior to and/or at events during check-in. Production of any of the following will be sufficient for proof of Covid-19 vaccination and must be provided with your photo ID:

Photo or hard copy of CDC vaccination card

Photo or hard copy of official vaccination record of a vaccine administered outside of the US

NYC COVID Safe App

NYS Excelsior Pass

*For the purposes of this guidance, at the time of this writing, people are considered fully vaccinated for COVID-19 two weeks after receiving the second dose in a two-dose series or two weeks after receiving a single-dose vaccine.

Mask Policy:
AFP-HM encourages event participants who prefer to wear face masks to do so, especially when not presenting, eating, and/or drinking. AFP-HM will follow current masking recommendations of local and state at the time of the event.

AFP-HM will provide the following at events when community spread and transmission levels warrant:
Hand Sanitizing Stations throughout the venue
Extra masks will be available at registration

If you have any questions or concerns, please contact AFP-HM at afpnyhudsonmohawk@gmail.com.

The COVID-19 policy is subject to change.

Sponsorship Policy 

The Hudson-Mohawk Chapter of the Association of Fundraising Professionals (AFP) hereby establishes policy with regards to advertising and sponsorship revenue

Sponsorships may be solicited by the chapter as revenue for Capital Region Fundraising Day, National Philanthropy Day, education programs, and any other events or programs hosted by the chapter.

Sponsorship correspondence serves as the agreement. The sponsoring organization is required to submit all marketing materials by the agreed upon date and AFPHM is not liable if they do not submit by that date.

The following benefits may be offered to a sponsoring organization

  • Recognition in event program and/or chapter advertising (See notes below for tax implications of advertising

  • Time-limited website acknowledgment, with time limit based on specific sponsorship opportunity (note: someone from the chapter must be identified to remove the sponsor's name at the end of the appropriate time period.

  • Tickets to the sponsored event 

  • Recognition on signage at the event 

  • Recognition from podium at the event 

  • Recognition in the chapter newsletter and other chapter communications to members and the community 

  • One-time-use of the chapter's membership list through an e-mail message disseminated by the chapter in accordance with the chapter's membership list usage policy. 

  • Recognition, physical or digital, based on the sponsor’s giving level

    • Sponsorship benefits will be tiered according to sponsorship giving levels for a particular event. 

  • And any other benefits as determined by the AFPHM Board of Directors