JOB SPECIFICS
Title: Development Coordinator (Grants & Fundraising) Department: Reading Public Library
Reports To: Director of Development Revision Date: Jan 2026
Schedule: 37.5 hours per week, including evenings/weekends Salary: Level 3
POSITION BACKGROUND
The Development Coordinator reports to the Director of Development and supports the efforts of
the Development Committee related to grant development, fundraising, and communications. In
addition, the position will participate as an active member of a team of professional employees
dedicated to implementing the long-range strategies of Reading Public Library (RPL).
The Development Coordinator will research, develop, and manage grant proposals and awards;
support donor relations and stewardship activities; and assist with the coordination of fundraising
events and communications.
The Development Coordinator plays an integral role in securing external funding and strengthening
community engagement to sustain and expand the Library’s programs, services, and capital
initiatives.
JOB SUMMARY
Grant Development
Research and identify grant opportunities from government agencies, foundations, and
corporations aligned with the Library’s mission and strategic goals
Prepare, write, and submit grant proposals, applications, and supporting documentation
Collaborate with Library staff to collect data, narratives, and program information required
for proposals and reports
Maintain an active calendar of grant submissions, reporting deadlines, and compliance
requirements
Monitor and report on grant performance and ensure timely submission of progress and final
reports
Track all grant activity, maintaining organized records and documentation for audit and
compliance purposes
Advancement and Fundraising Support
Support donor relations, stewardship, and fundraising activities under the direction of the
Director of Development
Manage the acknowledgment process for all donations, ensuring accuracy and timeliness
Update and maintain donor management databases; generate constituent reports and donor
lists as needed
Assist with the preparation and distribution of fundraising appeals, event collateral, and
other advancement materials
Coordinate event logistics, including registration, tracking, auction management, and on-site
implementation
Manage mailing lists and coordinate physical and electronic communication campaigns
Assist in the development of peer-to-peer fundraising campaigns and other digital
fundraising initiatives
Provide administrative support for advancement communications and special projects as
assigned
Assist Director of Development as needed with all major fundraising and cultivation events
Attend all major fundraising and cultivation events
Other duties as assigned
MINIMUM QUALIFICATIONS
Educational Requirements
A High school diploma or GED equivalent required.
Bachelor’s Degree preferred (with a focus in English, Communications, Nonprofit
Management, Public Administration, or related field)
Experience
2 years of professional experience in grant writing, fundraising, development, or a related
field (preferably in a nonprofit, educational, or governmental environment)
Clearances
PA Child Abuse Clearance
Mandated Reporting Training for Child Abuse
PA Criminal Record Check
FBI Criminal Background Check
KNOWLEDGE, SKILLS & ABILITIES
Self-starter with high level of initiative and ability to work independently
Demonstrated ability to write clearly, innovatively, and persuasively for varied audiences
Excellent organizational, analytical, and time management skills
Strong attention to detail with the ability to manage multiple priorities and meet deadlines
Strong interpersonal and communications skills
High level of computer proficiency including Outlook, Microsoft Office Suite, Google
Workspace, and donor management or CRM databases
Able to work collaboratively and effectively with a variety of stakeholders
WORK SCHEDULE
Full-time 37.5 hrs./week
Base schedule to correlate with library operating hours
o Monday – Friday 8:00 – 4:30 or 8:30 – 5:00, with 1 hour lunch break
Position requires evenings and weekend shifts to accommodate off site events, after hours events,
and special projects. Base schedule will be adjusted as necessary to accommodate schedule changes
and maintain an average of 37.5 hours per week. Overtime work is not authorized.
Work location: When not directly working off site or after hours, position reports to Reading Public
Library Foundation building as scheduled.
WORKING CONDITIONS
Scheduling flexibility required as work schedule may vary based on the needs of the library. Evening and
weekend hours required. Must have own transportation.
Frequent standing, sitting, bending, talking, hearing, speaking and mental concentration necessary; use of
hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms; specific
vision requirements include close vision, color vision and the ability to adjust focus. Must be able to
communicate and to be understood clearly. Must be able to lift a minimum of 30 pounds and handle the
physical demands of the job. This is a physically active position. (This job description does not constitute an
employment agreement between the employer and employee. It is used as a guide for personnel actions and
is subject to change by the employer as the needs of the employer and requirements of the job change.)
Disclaimer
Management reserves the right to add, modify, change or rescind work assignments as needed. The essential
functions or duties listed above are intended only as illustration of the various types of work that may be
performed and are representative of those that must be met by an employee to successfully perform the essential
functions of the job. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position.