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TJC - Director, Advancement Services


Job Title: 
Director, Advancement Operations

Application Deadline: Open until filled

Regular or Temporary: Regular

Salary Range: Commensurate with education and experience

Job Description: Responsible for planning, developing and overseeing all administrative and operational functions for the department of Institutional Advancement and the Foundation, and is responsible for supervising all areas of Institutional Advancement in the absence of the Vice President.


Primary Responsibilities

Serve as lead advancement operations officer for Institutional Advancement

·         Developing and implementing, with Vice President and appropriate directors, annual operating goals for all areas of Institutional Advancement.

o    Overseeing Advancement Operations personnel.

§  Supervising Manager, Scholarships and Rusk TJC Citizens Promise program to ensure that recruitment, selection, awarding and overall management of scholarships is accurate, efficient and timely, high-quality and meeting overall goals.

§  Supervising Manager, Donor Relations and Special Events to ensure that acknowledging of gifts and subsequent stewardship activities for donors are high quality, accurate and timely including annual endowment reporting and newsletter for Tyler Junior College Foundation, and to ensure efficient production of Institutional Advancement, presidential or other College-wide events including on-campus and off-campus venues.

§  Supervising Coordinator, Institutional Advancement Operations to provide operational support for all areas of advancement.

·         Assessing and overseeing specific human resource needs for all Institutional Advancement personnel.

o    Identifying employee development needs and facilitating necessary skills training and professional development opportunities.

o    Ensuring that employment policies for College are adhered to in all employee practices.

o    Organizing and implementing ongoing team building opportunities.

·         Leading administration of Institutional Advancement database (Ellucian - Advancement Module)

o    Working with Office of Technology Services to maintain standards for College-wide computing, reporting and data extractions.

o    Developing and implementing all reports connected to performance measures for advancement personnel.

o    Utilizing data to prepare and submit advancement related industry reports and surveys for organizations such as Council for Advancement and Support of Education (CASE) including the annual Voluntary Support of Education (VSE) survey/

o    Serving as lead representative from Institutional Advancement in current search for new constituent relationship management (CRM) system.

·         Developing and supervising prospect management system to identify, qualify, cultivate, solicit and steward major donors.

o    Overseeing research of prospective and current donors utilizing advancement database and online resources.

o    Leading development of prospect profiles to determine capacity of donors to support College priorities.

o    Organizing and participating in prospect review meetings to assess progress of fundraising officers and providing ongoing prospect reports.

o    Overseeing development and production of reports to support fundraising initiatives including campaigns.

·         Tracking and assessing advancement operations component for the Institutional Advancement budget.


Secondary Responsibilities

Serving as lead operations officer for Tyler Junior College Foundation.

·         Developing and implementing, with Executive Director, annual operating goals for Foundation.

·         Administering acceptance, receipt and disbursement of funds and property for the Foundation.

·           Ensuring compliance to IRS gift policies, acknowledgement requirements and industry reporting standards including those provided by the Council for Advancement and Support of Education (CASE).

·         Administering maintenance of endowed scholarship funds including disseminating information to business services and financial aid departments.

·         Working with Foundation Accountant on the administration of fund accounting and reporting.

·           Ensuring all Foundation practices adhere to established policies and recommending revisions to Executive Director.

·         Ensuring all Foundation procedures are appropriately documented and continually meet the needs of the Foundation and its constituents.

·         Serving as Foundation liaison with professional firm managing oil, gas and mineral interests and volunteer Foundation committee guiding management.


Representing Institutional Advancement and Foundation in absence of Vice President/Executive Director.



Knowledge, Skills, and Abilities

·         Demonstrated ability to build staff capacity.

·         Strong written, oral, customer service and interpersonal skills essential

·         Ability to build reports using MS Access, Cognos or Oracle or similar reporting tools

·         Must be able to work independently, respect confidentiality and maintain courtesy with constituents.



Required Education

Bachelor’s degree


Required Experience

Five to ten years of management experience in advancement or an advancement related field


Preferred Experience

§  Demonstrated experience in managing and coordinating multiple projects and tasks including setting priorities and schedules and meeting deadlines.

§  Administrative experience with an institutionally related foundation preferred.

·         Experience in leading in a team-oriented, collaborative environment preferred.

·         Experience with Ellucian (Banner) or an advancement system highly desirable.



·         May have contact – in person, by email, or by phone – with staff, students, and the general public.

·         Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

·         Perform other duties as assigned.

Director of Development

Job Title: Director of Development
Department: Development
Full-Time/Part-Time: Full-Time
Salary: Commensurate with experience and qualifications
Work Schedule: Monday through Friday, 8:30am to 5:00pm
Benefits Eligible: Yes

Position Summary:
Reporting to a Director of Development-Team Lead, this person will plan, organize, and manage the
development of complex major gift support for university fundraising priorities. Specific responsibilities
include the identification, cultivation, solicitation, and stewardship of major donor prospects capable of gifts at
the $100K to $4.9M level. The director of development will work directly with senior university officials, key
regional major donor prospects, and volunteers and prepare the way for solicitation by the President, other
senior campus administrators (including deans and directors of academic units), members of the Board of
Trustees, or other senior level volunteers. This position may also be responsible for developing and executing
the fundraising strategy for a specific campaign program priority or school in conjunction with the program
chair(s) and/or dean and faculty.
Job Duties:
- Develops and manages a portfolio of major gift prospects through the identification, cultivation, solicitation,
and stewardship of donors with an emphasis on $100,000+ gifts
- Identifies fundraising priorities and devises plans and strategies to accomplish goals
- Works collaboratively with faculty and development colleagues in support of fundraising initiatives
- Collaborates on development-related communications and events
- Performs all other duties as assigned
- Ability to develop and initiate new strategies
- Advanced problem solving skills
- Strong verbal and written communications skills
- Ability to work well under pressure and manage projects simultaneously
- Strong organizational and time management skills
- Advanced knowledge of Microsoft Office suite
- Strong data analysis skills
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Adept at problem solving, creating contingency plans and handling issues when necessary
- Strong client service orientation and attention to detail
- Ability to quickly understand and remember details about alumni/donors and projects to which they are
- Working knowledge of fundraising database software preferred.
Bachelor’s degree required. Experience may not be substituted for the education requirement.
Five years of experience required. Successful major gift fundraising experience at the $50K level with
demonstrated success at the $100K+ level. Seven years of experience specified above and fundraising
experience with an institution of higher education preferred. Education may not be substituted for the
experience requirement.

Certified Fund Raising Executive (CFRE) preferred.
Valid Texas Driver’s License (or ability to obtain within 30 days of employment) required with no more than
three moving violations within the past 36 months and no convictions or deferred dispositions for Driving
While Intoxicated (DWI) or Driving Under the Influence (DUI) within the past five years.
To Apply:
Required Documents:
- Cover Letter
- Resume

Associate Director, Rice Annual Fund – Team Lead

Job Title: Associate Director, Rice Annual Fund – Team Lead
Department: Development
Full-Time/Part-Time: Full-Time
Salary: Commensurate with experience and qualifications
Work Schedule: Monday through Friday, 8:30am to 5:00pm
Benefits Eligible: Yes

Position Summary:
Reporting to the director of the Rice Annual Fund, the associate director – team lead of the Rice Annual Fund
provides leadership to, direction for, and management of the class giving program, with special emphasis on
increasing volunteer engagement, total dollars raised, and alumni participation to the university. This person
will be responsible for management of a team within the class giving program, and will provide input to the
overall Rice Annual Fund strategic plan. The associate director – team lead will also develop strategy to
manage the fundraising efforts for a portfolio of classes that will work through a five-year reunion cycle. Some
may be in a significant reunion year, include high profile volunteers or be identified as having the overall
capacity to make a more substantial gift than other classes. In addition, this person may manage an Annual
Fund giving program for a specific constituent group.
Job Duties:
- Works with a portfolio of assigned prospects/donors to cultivate, solicit, and steward their support
- Develops fundraising strategies, and tracks and analyzes results of development activities
- Identifies, recruits, and trains volunteers, and maintains frequent contact with them
- Identifies and prioritizes prospects and, as appropriate, makes volunteer assignments, prepares background
information for solicitations, and follows up with volunteers to ensure completion of assigned solicitations
- Establishes ongoing relationships with individual alumni
- Works closely with other colleagues in development to align program goals with the overall giving goals of the
university’s development organization
- Monitors, analyzes, and reports on overall results to internal and external constituencies
- Designs annual gift programs and goals targeted at increasing unrestricted support for a school or unit
- Manages a small team or project, as needed
- Performs all other duties as assigned
Skills (Required):
- Leadership and strategic management skills
- Strong analytical and problem-solving skills
- Strong written and verbal communication skills
- Ability to lead and motivate others
- Ability to manage a large number of project activities simultaneously
- Ability to engage and motivate groups of diverse individuals
- Strong ability to understand customer needs and show good judgment and diplomacy
- Strong attention to detail and ability to quickly understand and remember details about alumni/donors and
projects to which they are assigned
Skills (Preferred):
- Demonstrates good judgment in dynamic situations
- Values attention to detail
- Displays confidence as a mentor and collaborator
- Utilizes strong time management skills
- Holds knowledge of fundraising database software concepts

Bachelor’s degree required. Experience may not be substituted for the education requirement.
Five years of experience required. Professional fundraising experience, including prior management of
programs or team members. Five years of annual giving experience at an institution of higher education or
non-profit organization preferred. Experience working with a volunteer-based program preferred. Experience
with face-to-face solicitations preferred.
Certified Fund Raising Executive (CFRE) preferred.
Valid Texas Driver’s License (or ability to obtain within 30 days of employment) required with no more than
three moving violations within the past 36 months and no convictions or deferred dispositions for Driving
While Intoxicated (DWI) or Driving Under the Influence (DUI) within the past five years.
To Apply:
Required Documents:
- Cover Letter
- Resume


Reports to: Director of Advancement

Overview: Grace Community School is seeking a Director of Development to provide mission-centered vision and
leadership to the school family and community. A strong relationship with Jesus Christ is essential to fulfilling this
role. The Director of Development is responsible for identifying and cultivating donors who will support and enhance Grace Community School, as well as communicating current needs and giving opportunities to the school

About Grace Community School: Grace is a Christ-centered, coeducational, award-winning, National Blue Ribbon, PreK-12 school located in the beautiful piney woods of East Texas. It is well-recognized as one of the top
schools in its part of the state. The mission of Grace is to assist Christian parents in educating, equipping, and
encouraging their children to influence the world for Christ. Grace’s three core values are redemptive community,
educational sanctification, and life as worship.

Resumes may be sent via email or regular mail to the following:
Tim Connor – Director of Advancement, Grace Community School, 3025 University Blvd., Tyler, TX 75701;

Primary Responsibilities:


 Promote the mission of Grace through developing and maintaining current donor relationships, and
continually identifying and cultivating prospective donor relationships
 Create, implement, and execute an annual development plan to fully fund the next school year’s financial aid
goal through coordinating major gifts, overseeing an annual event, maintaining a corporate partnership
program, and managing other annual fundraising initiatives
 Manage a major gifts portfolio with a primary focus on financial aid; this portfolio will also include capital
projects, educational enhancements, endowment, and special initiatives
 Develop and maintain a stewardship plan to emphasize gratitude and gift impact to donors
 Work with the Director of Marketing and Communications to market the annual fund with the goal of increas-
ing outside involvement and support through publications and communication with the media

Volunteer Management

 Identify and recruit annual event chairs
 Collaborate with volunteer chairs and committee on planning and executing annual event
 Act as liaison between volunteer staff and leadership team/school board
 Continually create connection points to engage volunteers


 Develop, manage, and adhere to the advancement department budget, including accurate forecasting of needs
 Create agenda for and lead development team meetings
 Attend school board, leadership team, advancement team, and development committee meetings
 Attend conventions, meetings, and conferences as necessary to maintain knowledge of existing and new
development policies, practices, and procedures
 Perform other duties as assigned by the Director of Advancement
Knowledge, Skills & Abilities: Candidates applying for this position should have high energy and drive, excellent
listening and communication skills, strong organizational skills, and an ability to plan strategically. The candidate
should know or be willing to learn the Grace faculty, curriculum, and current students; and they should be prepared
to speak knowledgeably about each to guests and the community. Discretion is paramount to this role.
In addition, the candidate should have:
 The ability to take initiative and work independently
 The ability to formulate and articulate policies, procedures, expectations, and practices
 Strong analytical, problem solving, and time management skills
 Ability to delegate and supervise tasks
 Ability to establish immediate rapport
 Comfort in speaking to small and large groups
 The ability to work well with others and with volunteers
 Excellent technology skills, including database and spreadsheets

Qualifications: The candidate must have an understanding of biblical generosity. They must have a personal yet
professional demeanor, especially on the phone and during in-person meetings. Ideally, the candidate would also
have a working knowledge of Christian education. Experience working in development with collaborative decision making processes is preferred.

Development Director

Smith County Champions for Children
Director of Development

Duties & Responsibilities

  1. Create and implement annual development plan and strategy
  2. Manage all development activities, including annual giving, endowment and capital campaigns, special projects and fundraising events
  3. Cultivate and nurture relationships with current and potential donors
  4. Write grant proposals and reports to corporate, foundation and government funders
  5. Develop and implement donor stewardship program, including gift processing, acknowledgement and record-keeping
  6. Develop and maintain relationships with all local media outlets for publicity purposes
  7. Public speaking as necessary and / or requested
  8. Create and maintain systems to support all Development projects and operations
  9. Develop and implement comprehensive marketing and public relations strategies
  10. Develop and publish newsletter for early childhood professionals, providing information regarding SCCFC programs, services and other items of interest
  11. Write and report personal goals monthly as they relate to funds raised & contacts made
  12. All other duties as assigned 

Ability, Skills & Knowledge

  • Minimum of three (3) years professional development experience
  • Demonstrated knowledge of fundraising and accounting principles
  • Proven management and leadership capabilities
  • Excellent communication skills; verbal and written; computer literate
  • Ability to think strategically; thorough understanding of diversified funding base
  • Possess a positive and professional attitude
  • Strong partnership-building, event planning, marketing and pubic relations skills 


The Director of Development reports to the Executive Director. Work Schedule Full-time; 40 hours+ per week; Monday – Friday, Weekends and / or evenings may be required on occasion. Submit resume to

Chief Development Officer

Meals on Wheels Ministry serves a daily meal to nearly 3,000 frail, home-bound senior citizens
and disabled persons; covering six counties in East Texas. These meals are prepared fresh at their
central kitchen in Tyler TX. Meals are then delivered by compassionate volunteers to eligible
persons who cannot provide meals for themselves. Often this is the only meal a client will have
each day.

Meals on Wheels Ministry Goals:
• To supply homebound seniors and disabled citizens nutritious meals.
• To abate the loneliness and isolation of elderly and disabled persons by providing daily
contact with members of their community.
• To promote the health, safety, and welfare of all elderly and disabled persons in East

The Chief Development Officer (CDO) will lead, grow, and expand a regional fundraising
program through a combination of major gifts, annual fund, direct response, corporate giving,
foundation giving, planned giving, grants, and events. The CDO will direct, guide, and inspire a
small fundraising team; while serving as a key connection to a range of internal and external
stakeholders. The successful candidate will be an exceptional team-builder with a vision for
revenue growth.
The new CDO must bring energy and insight to their work as the organization begins its next
chapter. The successful candidate must be ready to roll up their sleeves and lead a team
dedicated to growth.

The Chief Development Officer will report to the Chief Executive Officer.

• Advises the CEO, board members, and staff of current resources, trends, obstacles, and
developments in revenue generation and donor relations;
• Establishes and implements short and long-range resource development strategies, goals,
objectives, and strategic planning in conjunction with the CEO and Board of Directors;
• Develops, in tandem with the fund development team, finance committee and CEO, the
organization’s resource budget, monitors team performance on a monthly basis and
maintains an on-going forecast for year-end projections;
• Develop and execute a five-year development/fundraising plan;
• Oversee volunteer and staff fundraising activities to support the resource development
goals of the organization.
o Activities include individual giving, events, corporate, foundation and
government grants, planned giving, and more.
o Current special events including: March for Meals, Annual Banquet, Santa’s for
• Oversees staff support to Board of Directors, stakeholder groups, and CEO for highest
level donor cultivation and solicitation activities;
• Defines metrics and measurements that quantify performance against goals and
institutionalizes a system for obtaining and reporting those metrics and measurements for
resource development;
• Proactively ensures that the organization develops strong long-term relationships with
large scale individual, foundation, and corporate donors. Personally, builds and maintains
key relationships to ensure fund development strategy is achieved;
• Ensures establishment of a diverse donor base of individual, corporate, foundation, and
public segments;
• Ensures meaningful and effective partnerships with key public and private sector entities
to reinforce the Meals on Wheels brand and its impact in the community;
• Develops innovative recognition opportunities, materials, and events for continuity and
donor stewardship;
• Oversees grant writer. Responsible for grant strategy and review of all submissions
including local, state, and federal grants;
• Responsible for the development of all donor appeal, stewardship, and cultivation
• Assists and supports the fund development team, including the CEO, in donor cultivation
and solicitation meetings;
• Manages marketing, public relations and social media activities for organization to ensure
consistent brand usage and messaging;
• Implements organization-wide planned giving program that includes identification,
evaluation, cultivation, initial solicitation, recognition and stewardship of planned giving
prospects and donors;
• Prepare and publish Annual Report in collaboration with finance committee,
development team, and CEO;
• Performs other related duties as assigned by CEO

The successful candidate for the position of Chief Development Officer should have:
• Bachelor’s degree in business or related field;
• Certified Fund Raising Executive (CFRE) preferred;
• Must have 7-10 years direct fundraising experience;
• A minimum of five (5) years of management experience (preferably in a non-profit
environment) with at least three (3) years in a senior management capacity;
• Fundraising achievements in major gift cultivation and solicitation (100k+ preferred);
• Extensive knowledge of fundraising techniques and sources of funding for nonprofit
• Analytical ability and the ability to assess how more money can be raised smarter;
• Ability to analyze fundraising activities and benchmark with peer organizations to ensure
the organization is on track;
• Ability to establish and maintain effective working relationships with staff, Board
members, volunteers, community groups, and other key stakeholders;
• Knowledge of accessing and managing donor database systems (experience with
Network for Good is a plus);
• Experience with and interest in improving processes to add efficiency;
• Ability to perform at a high level in a fast-paced team environment, and manage multiple
projects to meet timelines and deadlines;
• Proven success at creating resource development strategy, increasing financial results,
and growing donor relationships and giving;
• Experience building a corporate engagement strategy, especially in a mission-driven
organization (preferred).
• Proven fundraising, leadership and consensus building skills;
• Goal-orientated and close attention to detail;
• Excellent written, oral, and interpersonal skills;
• Ability to work some evenings and weekends

Meals on Wheels Ministry offers a competitive salary and benefits package.

This position is located in Tyler, TX and up to 50% of travel time regionally is to be expected.

The Chief Development Officer must have the capacity to listen to the full breadth of the
community as it grows and evolves, cultivating a diverse pool of supporters who will have access
to different kinds of ideas.

All applications must be accompanied by a cover letter and résumé. Before submitting your
materials, please read them over for accuracy. Review of applications will begin immediately
and continue until the successful candidate has been selected. Please put your LAST NAME &
Chief Development Officer in the subject line of your email. Send all materials to the attention
of Ms. Sunny Byrd at
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