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Associate Development and Communications Director, Verde Valley Caregivers Coalition

Position: Associate Development and Communications Director
Location: Verde Valley, Arizona
Reporting Relationship: Associate Executive Director

Application queries: Linda Clark, Associate Executive Director,

Verde Valley Caregivers Coalition (VVCC) is a nonprofit organization dedicated to providing volunteers, programs and services to support adults in need of assistance to maintain their independence and quality of life at home. VVCC serves adults in need throughout the greater Verde Valley. VVCC depends upon 300 volunteers to provide supportive services to over 3,900 adults in need. The Associate Development and Communications Director works under the direction of the Associate Executive Director and is responsible for managing the daily activities of VVCC’s Development and Communications Office and assists with developing strategies and implementing plans.

Essential Duties & Responsibilities

  • Manages the daily activities of all development programs, including, but not limited to annual major fundraising event and campaign, direct mail appeals, individual donors, donor cultivation activities, and advertising and marketing.
  • Assists in the development and implementation of goals and strategies for all fundraising activities.
  • Assists in the development and implementation of the annual PR Communication and Volunteer Recruitment and Retention Plans.
  • Assists with media relations.
  • Supports and fosters productive relationships with donors.
  • Produces monthly development and advertising/marketing reports.
  • Maintains accurate donor records in Bloomerang donor management system and prepares acknowledgement letters.
  • Assists with grant writing.
  • Coordinates the work of multiple volunteers assisting with events and development office support.
  • Assures appropriate fundraising and marketing materials, and communications activities are developed and implemented.
  • Member of the Association of Fundraising Professionals and attend conferences as assigned.
  • Other duties and activities as assigned.

Development & Membership Coordinator, Sharlot Hall Museum

Position: Development & Membership Coordinator
Location: Prescott, Arizona
Reporting Relationship: Development Director

Application queries: David Hernandez,

The Development & Membership Coordinator is integral to the overall success and smooth operations of fundraising and membership activities at SHM. The primary function will focus on membership including outreach to increase membership, membership gift processing, acknowledgments, fulfillment, stewardship, and renewals. The secondary function will focus on general administrative support, project management (donor-related events), and fundraising support including donation (non-membership) gift processing.

This position ensures the integrity of donor-related data stored in the museum’s relational database, including data entry and reporting. This position supports all aspects of the individual giving program, including the annual fund, membership program, and donor events. The coordinator reports to the Development Director and is a member of the Development team.

Essential Duties & Responsibilities

  •       Key activities focus on Member stewardship, retention, and recruitment, resulting in the growth of SHM membership. These strategies include consistent and timely outreach to current membership, outreach to community groups promoting membership (Chamber mixers, church groups, civic groups, etc.), and other creative opportunities.

          Provide excellent customer service to donors and members, responding promptly to all inquiries as directed. Support donor/member stewardship, ensuring timely gift follow-up. Methods include thank you calls, acknowledgment letters, receipts, notes, emails, and on-site events.

          Responsible for implementing membership outreach and e-campaigns (Giving Tuesday, etc.), with strong customization and appeal.

          Work with the Development Director to prepare and execute membership acquisition appeals, renewals, and fulfillment. Update donor lists, edit, print, mail, and manage project tasks timeline. Track progress toward goals.

          Participate in the planning, implementation, and support for various donor and member programs and special events, including but not limited to RSVP, registration, follow-up, procurement of in-kind donations, post-event reports, acknowledgements, etc.

          Establish strong and collaborative working relationships with the Development Team, volunteer leadership, and colleagues across the museum.

          Assist with the creation of development queries, monthly and ad hoc reports (metrics, dashboards, prospect lists), and mailing lists. Assist in maintenance of membership and annual giving reports.

          Work with the Development team to track, enter Bloomerang, and acknowledge in-kind gifts. Ensure clean and consistent data entry is used.

          Ensure that all interactions are culturally responsive, respectful, and based on a foundation of SHM commitment to inclusion, diversity, equity, and accessibility.

          Maintain Bloomerang CRM system (donor and contact database), including following established policies and procedures for gift processing. 

          Work with the Development and Finance departments to ensure data accuracy and support the monthly financial reconciliation of fundraising activities.

          Attendance at museum-sponsored events may be required on occasion.

          Other duties as assigned.