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Position Summary:

YWCA Richmond is seeking a highly organized, results driven, creative person to engage target audiences on our Advancement team. The Advancement and Events Manager will plan and produce fundraising, business, and social events for YWCA Richmond. They will work on high-level projects with corporate sponsors, key leaders, and philanthropists who are working to advance our mission to empower women and eliminate racism. They will amplify women’s leadership initiatives and the stories of the YWCA through hands on event design, execution, and stewardship. This team member works directly on the event production, marketing, and fundraising efforts for YWCA Richmond. The Manager will also work with the Advancement Directors on foundation grant activity, including proposal writing, and monitoring and reporting requirements.

Role & Responsibilities:

Grants Management: (40%)

•  Work closely with Advancement Directors to plan and execute strategies and activities to engage current and prospective grant administrators
• Work closely with YWCA Richmond program teams to ensure accurate and timely reporting of data
• Manage a shared calendar for grants
• Manage all foundation grant portals
• Manage contract grant writers
• Work with Executive Assistant to complete appropriate stewardship and acknowledgement
• Lead collaborative foundation grant process with YWCA program teams and external community partners

Events Management: (30%) 

• Manage donor and sponsored women’s leadership events, including OWA, Leadership Forum Breakfast, and other YWCA events  
• Drive sponsorship requests for YWCA Richmond 
• Manage a shared calendar for events  
• Represent organization publicly to strategically grow community of YWCA Richmond stakeholders, working with other Advancement and YWCA staff to coordinate meetings and events as needed 
• Work with Advancement and Stewardship Manager to design, implement, and execute events annually  
• Coordinate event budget  
• Coordinate YWCA leaders’ roles and showcases their expertise throughout the event production process  
• Create opportunities to increase the visibility of YWCA Richmond across the state through events and special initiatives as schedule and budget permit 
• Coordinate with the Director of Operations on the approval process of events hosted at YWCA Richmond’s buildings 
• Support the Advancement team to meet annual fundraising goals 
• Manage event vendors to ensure and meet internal and external deadlines 
• Integrate the stewardship investor experience and develop a marketing strategy for YW events  

 Stewardship, Marketing and Communications Support: (30%) 

• Enter and maintain donor gifts, pledges and basic data into donor database 
• Acknowledge gifts, pledges and pledge reminders in a timely manner
• Update donor records as requested 
• Develop a stewardship plan for targeted audiences 
• Engage in investment campaigns and work closely across departments to engage YWCA employees  
• Work to maintain sponsor benefits, including activation and return on investment 

Education & Experience:

• Bachelor’s Degree from a four-year college or university in a related field or equivalent experience 
• 3 years of experience in fundraising, events management, and customer relations 
• Experience working for foundations or nonprofit organizations preferred

Required Skills:

• Excellent oral and written communication skills  
• Ability to collaborate and meet deadlines 
• Ability to develop and maintain networks and relationships  
• Ability to work closely with YW teams to ensure accurate and timely reporting for fundraising and events.  
• Ability to work with a diverse team to ensure compliance with all requirements and deliverables. 
• Confidentiality and commitment to ethical & equitable fundraising standards 
• Close attention to detail with strong organizational and project management skills 
• Ability to track, meet, and maintain a variety of deadlines  
• Ability to deploy event management software 
• Ability to work independently and is self-motivated 
• Other duties as assigned 

To apply, send cover letter and resume to : arichardson@ywcarichmond.org.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  The incumbent is expected to perform other duties necessary for the effective operation of the department.

The YWCA Richmond provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Position Title: Development Assistant & Board Liaison

Position Type: Full-time, Exempt

Position Reports To: Director of Development

Salary: Starting salary for this position is $40,000

Benefits Package: Health, Dental, Life and Short-Term Disability Insurance, 401k, Paid-Time Off, Paid Holidays

Job Summary:

RPAA seeks a Development Assistant & Board Liaison to support the efforts of the Development Department as well as the communications and meetings of the Board of Directors, Associates Board, and relevant committees. This position reports to the Director of Development.

Job Responsibilities (includes, but not limited to):

Database Management and Gift Acknowledgement

• Record all gifts and pledges in the donor database and ensure that the database information is current and accurate.
• Acknowledge all donations and follow up on pledges in a timely manner.
• Ensure that the database supports high-quality relationships with donors.
• Organize event attendance and mailing data into spreadsheets to be uploaded to CRM.
• Run weekly, monthly, and annual reports as needed.

Annual Fund

• Support the Annual Fund program, including all aspects of donor mailings – appeal letters, season benefits, event invitations, and other special appeals as needed.
• Help create messaging that is appropriate, persuasive, and tailored to segmented audiences.
• Assist in managing special recognition opportunities for annual donors with the intent to retain or upgrade their giving.
• Provide concierge service for donors in regards to securing performance tickets, answering questions about their gifts and associated benefits, etc.

Special Events

• Support the Development Manager with special events (sponsors, vendors, volunteers, guests, etc.) to ensure that all event logistics are well-coordinated and implemented.
• Work with the Associates Board and the Development Manager to manage the silent auction (solicitation, procurement, package creation, promotion, and day-of organization and bidding).
• Create mailing and email lists for special events and coordinate save the dates, invitations, replies, etc.
• Help with the creation of event websites.

Board Engagement

• Coordinate with Executive Director on Board of Directors communications as needed.
• Coordinate with the Director of Development on Associates Board communications as needed.
• Schedule Board of Directors and Associates Board meetings, as well as Board and event committee meetings, as requested.
• Prepare meeting materials and provide set-up and logistical support for all meetings.
• Take meeting minutes for the Board of Directors meetings.
• Serve as the main point of contact for both Boards.
• Coordinate new Board member onboarding and orientations.

Other Duties

• Assist the Development Manager in the preparation and submission of grants and grant reports.
• Assist the Director of Development with measuring progress toward overall fundraising goals and developing Board reports.
• Work with the Director of Finance & Administration to reconcile development and financial records monthly.
• Assist Director of Finance & Administration with reports needed for annual audit and 990.
• Perform administrative duties as needed including meeting scheduling, filing, copying, sorting, mailing, etc.
• Occasional evening and weekend event support is required.

Job Qualifications:

• At least one year of experience working in a nonprofit setting in a similar role
• Bachelor’s degree or higher (experience in lieu of degree will be considered)
• Excellent written and verbal communication skills
• Strong work ethic with ability to prioritize, multi-task, and follow through with tasks
• Detail-oriented and comfortable handling financial information
• Enjoys building relationships and providing excellent customer service
• Willingness to be flexible in varied job assignments and to pitch in when/where needed
• Commitment to working collaboratively with a range of constituents, including staff, board members, volunteers, donors, program partners, and participants
• Knowledge and experience with nonprofit CRMs (RPAA uses Neon One)
• Proficient in the use of Microsoft Office and Google applications as well as basic HTML knowledge
• An appreciation for and belief in the mission of RPAA 

To Apply:

Please send a cover letter, resume, three references, and one writing sample to jobs@rpaalliance.com. Please list “Development Assistant & Board Liaison” in the subject line. Applications will be accepted on a rolling basis and the job will be kept open until filled. No phone calls, please. Richmond Performing Arts Alliance is an Equal Opportunity Employer.