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Grants Coordinator

Company: Appalachian Voices

Date posted: August 7, 2020

Job Title: Grants Coordinator

Job Description

Appalachian Voices is a leading nonprofit advocate for a healthy environment and just economy in the Appalachian region, and a driving force in America’s shift from fossil fuels to a clean energy future. We currently have 30 staff members working from offices in Charlottesville and Norton, Va., Durham and Boone, N.C., and Knoxville, Tenn. We have an opening for a Grants Coordinator who will play a critical role in supporting the organization’s fundraising efforts. This position will be based in our Charlottesville, Va., office; but will, however, require teleworking initially due to the ongoing impacts of the coronavirus.

The candidate will work as part of a high-performing Advancement Team to support the organization’s annual $1.1 million and growing grant program. To be successful, the Grants Coordinator will use their strengths in communication, organization, and project management to coordinate and contribute to efforts to maintain and develop the organization’s portfolio of private foundation, state, and federal grants.

Appalachian Voices is committed to diversity, equity, and inclusion both in our work and in our organizational structure. We seek applicants who share and exhibit these principles. As an equal opportunity employer, we are committed to employment practices that ensure employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position.

We understand that people gain skills through a variety of professional, personal, educational, and volunteer experiences. While familiarity with and experience in fundraising and grant writing for nonprofits are desired, they are not necessarily required. We encourage candidates to review the primary roles and responsibilities below. If you believe you have the transferable skills necessary to fulfill the responsibilities of this role, we encourage you to apply.


  • Coordinate and execute the timely submission of grant proposals and reports with a team that includes program managers, finance staff, and external partners as needed
  • Perform grant management activities that include maintaining a grants calendar to track deadlines, processing grant agreements and other forms, coordinating communication with program officers/grantors, compiling documentation for grants with project stakeholders, and communicating with finance staff about grant spending
  • Support the Director of Strategic Advancement in the development of high-quality grant narratives through thoughtful editing, proofreading, and drafting where needed
  • Research and identify funding opportunities that are aligned with Appalachian Voices’ mission and programmatic priorities
  • Schedule and lead discussions with staff to determine submission priorities, set internal deadlines, and convene project teams to pursue grant opportunities
  • Maintain an updated virtual file cabinet of commonly used organizational materials, including budgets, audits, board of directors list, 501(c)(3) certification, etc.
  • Assist in the development of annual fundraising goals and projections
  • Maintain an accounting of key performance indicators for the grants program
  • Assist in the capture of communications with program officers/grantors in Salesforce
  • Share responsibilities of planning, leading, and note-taking for Advancement Team meetings
  • Work as a collaborative member of the broader Advancement, Communications, and Operations teams by supporting colleagues as needed


  • A bachelor’s degree or equivalent education and related work experience is preferred
  • At least three years of professional experience
  • Strong aptitude for administrative and financial processes
  • Exceptionally detail-oriented written and verbal communication skills
  • Excellent research, analysis, synthesis, and presentation skills
  • Exceptional project management skills, including relationship building and time management
  • Ability to work effectively and flexibly in a deadline-driven environment
  • Knowledge of or willingness to learn G Suite, Word, Excel, PowerPoint, CRMs/Salesforce, and working knowledge of standard office equipment (personal computer/laptop, phone with voicemail, scanner, copier, etc.)
  • Must be able to work a flexible schedule including occasional nights and weekends


This is a full-time position. Appalachian Voices offers competitive compensation and benefits that include employer-paid health care, vision, and dental policies with options to include family members at a reduced cost, plus short- and long-term disability plans; as well as generous paid vacation and parental leave, options for flexible working hours, and an employer-matched retirement plan. Salary range is $40,000 - $60,000, commensurate with experience.

Applications will be accepted until this position is filled. Interviews will start in late August and the target employment date is November 2020.


Please send your resume and a cover letter (no longer than one page) that highlights your skills and experience transferable to this position to with “Grants Coordinator” in the subject line. Recommendation letters will also be gladly accepted. Questions about the position and the grants program are welcomed via email at

Executive Director

Company: Richmond Symphony

Date posted: July 27, 2020

The Aspen Leadership Group is proud to partner with the Richmond Symphony in the search for an Executive Director.

Reporting to the Board of Directors through the Executive Committee, the Executive Director will be responsible for the total institutional management of the Richmond Symphony, making recommendations to the Board of Directors and its committees on matters of policy and implementing policies as determined by the Board of Directors. The Executive Director will oversee all organizational activities, including budget and finance, concert operations, fundraising, marketing and public relations, labor relations, and strategic planning. 

The Richmond Symphony sits at the center of the vibrant cultural life of Richmond, Virginia. Its musicians serve as links throughout the community and the orchestra itself provides a vast array of concerts for all musical tastes and ages, including a Masterworks series, the Metro on the Move Series (chamber orchestra), a Symphony Pops series, a family Lollipops series, Rush Hour Concerts (one-hour orchestral performances in casual venues), a Summer Series (streamed and in-person), education concerts with full orchestra as well as small ensembles, commissions to notable composers such as Mason Bates, and a myriad of special presentations. The Symphony has a budget of $6.5 million plus an additional $2.2 million for the Menuhin Competition. 

The Richmond Symphony’s home since 1983 has been the Carpenter Theatre. Designed originally as a Loew’s movie palace in 1928, the historic venue was purchased by the Symphony in 1981, before being renovated and reopened in 1983.

In addition to its performances in the Carpenter Theater at the Dominion Energy Center, the Symphony purchased the "Big Tent" in 2015, a mobile stage with a large and beautiful canopy, which enabled the Symphony to perform at the opening ceremony for the UCI Road World Cycling Championships for over 12,000 people. This unique performance venue has since provided the Symphony with the ability to perform in surrounding diverse communities for various festivals and celebrations throughout Virginia. In the City of Richmond, these various performances, which take place within community festivals created by the Symphony, have created proceeds specifically to fund the purchase of musical instruments for local public schools, with over $400,000 already raised for the purpose since 2015. By June 2021, with the Big Tent having been to every district of the City, every single one of the 32 elementary and middle schools will have received enough donated instruments to be able to teach orchestra, and to make instrumental instruction available for every Richmond Public Schools student, creating systemic change.

The Richmond Symphony is committed to reflecting the communities it seeks to serve. The Symphony is deepening its geographic footprint in Virginia in ways that are strengthening its visibility and its connections with new constituencies, enabling new collaborations, and positioning it for long-term audience growth and more broad-based community support. The Symphony is working to instill its Diversity, Equity, and Inclusion Committee’s focus throughout all constituencies of the organization.

A bachelor's degree is required for this position. An advanced degree is preferred as is at least ten years of experience in orchestral leadership or arts administration. All applications must be accompanied by a cover letter and résumé. Cover letters should be responsive to the mission of Richmond Symphony.

Salary Range: $145,000-$160,000

To apply for this position, visit:

President of the Consortium of Schools

Company: The Virginia College Fund

Date posted: July 22, 2020

The Virginia College Fund is seeking an exceptional candidate for the position of President who is a highly motivated leader with a demonstrated ability to fundraise. The successful candidate will have a seasoned track record in donor and board development, fundraising, and planned giving experience. While not required, advancement success in educational settings is preferred. Additionally, this leader will have well-developed communication (compelling public personae to tell the consortia story and interpersonal rapport), marketing, public relations, and sales skills. It is expected that the candidate of choice will exemplify a high degree of integrity and ethical characteristics.

The Mission

Founded in 1965, the Virginia College Fund (VCF) has been a reliable, consistent source of financial support for rural institutions of higher learning, providing access through direct support to many students from low to moderate income households, minority students, and students who are the first in their families to attend college. Member higher education institutions are Averett University in Danville, Bluefield College in Bluefield, Eastern Mennonite University in Harrisonburg, and Ferrum College in Ferrum. As a statewide consortium well-known for over 50 years, the VCF has been able to cultivate donors and board members committed to expanding access to higher education. The VCF's support comes from individuals, corporations, foundations, and trusts.

The Position

The President of VCF provides leadership for, and management of, the VCF. Specifically, the President is the executive agent of the Board of Directors and has responsibility in executing the fundraising and organizational functions that achieve the goals and expectations of the VCF that yields the greatest benefit to the member institutions and their students. The President leads in the development of the short- and long-range goals of the consortium, as well as develops and executes the comprehensive fundraising objectives for its members’ benefit. The President has the primary responsibility of cultivating and managing the identification, cultivation, solicitation, and stewardship of annual, major, endowed, and planned gifts from prospective and existing donors of the VCF, including fundraising initiatives for foundation and corporate giving through the utilization of effective and timely grant and proposal writing. Cultivating board membership and conducting donor appreciation gatherings and the development of marketing and public relations materials to enhance the VCF’s image are the responsibility of the President.

To Apply

Please send a letter of interest, resume, and the names and full contact information for at least three professional references to VCF Search Committee, c/o President David Olive, 3000 College Ave., Bluefield, VA 24605, or References will not be contacted without candidates’ consent later in the search process. Additional information about the Virginia College Fund is available at  Compensation will be based upon experience, education and certifications. The VCF does not discriminate on the basis of race, color, national or ethnic origin, age, sex, sexual orientation, sexual identity, disability, military service or genetic information in its employment.

Salary Range: $110,000-$130,000

Director of Development

Company: Hospice House of Hampton Roads

Date posted: July 16, 2020

The Opportunity | Hospice House of Hampton Roads

The Hospice House of Hampton Roads (HHHR) will be a 12-room private all-suite medical sanctuary, in a peaceful, home-like setting. The HHHR will be the only waterfront, in-patient hospice home in the region designed and used exclusively to serve those with end-of-life illnesses and their loved ones. It will be built on a lakeside property at the corner of Upton Drive and Nimmo Parkway. It has been designed to maximize this serene and peaceful setting, enhancing it with Japanese and English gardens providing a refuge both in and out of doors.

The Role | Director of Development

The Director of Development will report to a designated member(s) of the Board of Directors. Demonstrated experience in fundraising and community networking is required, as are exemplary written and communication skills.  The position requires an energetic, highly organized, goal-oriented self-starter.  Computer skills in database management and Microsoft Office systems are essential.


  • Support and coordinate activities of the Board of Directors, campaign cabinet, campaign volunteers, and others as they relate to campaign planning and implementation.
  • Schedule and coordinate campaign cabinet and committee meetings including notifications, agendas, action plans, and reminders.
  • Assist with the creation of and maintain campaign marketing materials including support of campaign volunteers in preparing information, cultivation, and solicitation packets.
  • Support orientation of campaign volunteers as needed to update on campaign planning and implementation.
  • Coordinate and support Board Members, campaign cabinet members and other volunteers in cultivation visits and events including individual meetings, open house tours, executive briefings, home parties, and other venues suitable to informing and cultivating prospective donors.
  • Coordinate and support presentations to civic organizations and media contacts to inform public knowledge of the campaign vision and benefits to the community.
  • Conduct research to compile background information and support campaign volunteers in soliciting individual, corporate, foundation, and other prospective donors.
  • Maintain eTapestry donor database of all prospective campaign donors and assignments, cultivation strategies, and record of contacts.
  • Maintain and distribute a campaign calendar of scheduled activities and regular progress reports to campaign leaders.
  • Organize and maintain thorough, accurate, and secure computer and hard copy donation and pledge records and scheduled reports to campaign leaders and staff.
  • Perform the above and any other duties necessary for effective and efficient campaign planning, management, and implementation.
  • Act in an ethical and professional manner in carrying out the duties of this position and in maintaining confidentiality of sensitive information.

Desired Qualifications

The ideal candidate will thrive on working independently while at the same time embrace working closely with the board in all aspect of philanthropy and growing development program that will provide sustainability of the organization. The successful candidate will possess the following qualifications and traits:

  • Experience in fundraising techniques
  • Excellent writing skills
  • Highly organized
  • Must enjoy building and growing programs
  • Strong interpersonal skills with the ability to develop and maintain external relationships
  • Ability to manage a fundraising database
  • Experience with coordinating fundraising efforts, including events, campaigns, and digital communications
  • Previous experience and successful performance in fundraising
  • Flexible and hands on attitude
  • Bachelor’s degree 

Procedure for Candidacy

HHHR has retained Capital Development Services to assist with professional recruitment.  Candidate materials must be submitted via email to or online here.   Candidates should include a cover letter, a resume, and a list of three references.

Salary Range: $40,000 to $50,000


Company: Library of Virginia Foundation

Date posted: July 9, 2020

Position Title:

Assistant Director of Development

Report to:

Executive Director



Organization Overview:
The Library of Virginia Foundation was founded in 1984 to advocate for and provide public and private support of the Library of Virginia and its mission. A significant bequest from Annabelle Cox McAllister provided the funds to establish the Foundation, which is a private 501(c)(3) organization that receives grants, bequests, and donations from individuals, corporations, foundations and other organizations in support of the Library. The Library of Virginia Foundation is dedicated to promoting cultural and historical literacy throughout the commonwealth. The Foundation reaches out to both adults and children in bringing to life Virginia's culture and history through enjoyable and interactive reading, writing, and arts programs; exhibitions; and publications.

Position summary:
The Library of Virginia Foundation is seeking a dynamic fundraising professional to help drive development efforts. A new position in the organization, the Assistant Director of Development will partner with the Executive Director to expand the Foundation’s base of private support through donor relationship activities. Strong experience in developing strategic fundraising relationships, in addition to the ability to manage donor pipelines and prospect research efforts, is required. The Assistant Director of Development must work well with Library and Foundation staff and volunteers.

Core duties and responsibilities:

  • Develop and maintain ongoing relationships with donors.
  • Secure financial support from individuals, foundation and corporations.
  • Function as a major and planned gifts officer by creating strategic and targeted opportunities for cultivation, solicitation and stewardship through personal visits.
  • Oversee writing and submission of grant proposals to foundations and corporations, as well as required reports.
  • Assist with crafting a compelling case for support.
  • Work collaboratively with Library and Foundation staff to identify funding priorities, establish fund development plans and goals.
  • In partnership with the Executive Director, engage board members and other key leaders in the fundraising process.
  • Conduct prospect research in an effort to expand the Foundation’s donor pool.
  • Support annual fund, planned giving, grant writing and reporting, pipeline management, and prospect research efforts tied to fundraising activities, as appropriate.
  • Ensure that accurate and thorough records are maintained, including timely gift processing, donor records, mailing lists, contact and call reports, giving history, biographical data, etc.
  • Perform specific other duties or tasks as may be assigned by the Executive Director to advance the mission and the support of the Library of Virginia.

Job Specifications:

  • Ability to perform job in accordance with the organization’s policies & procedures.
  • Extensive experience operating a comprehensive fundraising program to include personally soliciting funds and motivating others to solicit funds.
  • Must have had successful experience working with and motivating volunteers, boards and committees.
  • Must be proficient in Microsoft Office programs.
  • Ability to communicate and present effectively both verbally and in writing.
  • Ability to manage multiple projects and strong attention to detail skills are required.
  • Must be a team player and able to adapt to change and demonstrate flexibility.
  • Must possess strong interpersonal skills and the ability to work with entire organization to foster goal accomplishment.
  • Must possess good organizational, time management, and strong analytical skills to organize and coordinate a varied workload.

Experience and Education:

A bachelor’s degree from an accredited college or university is required, preferably from the field of nonprofit management or related fields such as communications, public relations, marketing or business. Other qualifications include: a minimum of three to five years successful experience in fundraising, specifically demonstrated ability to manage donor relationships and cultivate and solicit major gifts; strong interpersonal skills; experience with donor databases and prospect research.

Salary range: $65k - $85k, commensurate with experience.

To apply: please send cover letter, resume and three professional references to No phone calls please.


Company: Averett University

Date posted: June 22, 2020

The Institution | Averett University

Since 1859, Averett University has grown and developed into a dynamic institution that serves students of all ages, offering more than 30 undergraduate majors, minors, and special programs (on-campus and online), along with seven master’s degrees and 13 master’s programs that help drive the regional economy and quality of life. Dedicated to preparing students to serve and lead as catalysts for positive change, the University’s historic main campus is embedded in the heart of southern Virginia and its hometown pride. Averett enrolls a diverse student body and boasts an alumni network that spans the globe.

Averett University began as a school for young women at a time when educating women was not a popular idea. That spirit of innovation has carried through to the present day. Averett University was among the first in Virginia to create an accelerated program for working adults, and is one of only a handful of institutions in the nation to offer bachelor’s degrees in aeronautics and equestrian studies.

Today, Averett University ranks among the top 15 of regional liberal arts colleges in the South by U.S. News & World Report, and is the highest ranking of only three Virginia schools from the complete list of 63 schools on the “2020 Best Regional Colleges in the South” list.

Averett was also ranked No. 7 of best regional colleges in the south for veterans this year, as well as No. 8 for best value. Additionally, Averett was ranked No. 7 of top performers on social mobility, No. 11 of best undergraduate teaching, and No. 29 of campus ethnic diversity.


The Opportunity | Vice President of Philanthropy

The Vice President of Philanthropy reports to the President of the university and is a member of the President’s Council. The Vice President is Averett’s senior fundraising officer, serving as a strategic partner with the President, with overall responsibility for strategically designing, planning, and initiating development programs. Specific responsibilities for this position include, but are not necessarily limited to, the following:

  • Develops and directs a comprehensive advancement program of charitable giving growth overseeing major gifts, planned giving, annual fund, alumni relations, grant writing, capital campaigns, event planning and advancement communications;
  • Collaborates with the President and Board of Trustees on all development activities for the university and reports and engages leadership on all institutional advancement events and activities;
  • Leads and develops a highly effective team of staff and volunteers who make successful and lasting contributions to the university’s mission and strategic plan through their relationship building and engagement of alumni, parents, students, staff, and friends of the university;
  • Develops a strong infrastructure for fundraising by strengthening ties with state and regional community leaders, working effectively with businesses, and providing stewardship that enhances alumni and donor relations;
  • Prepares and monitors cost effective budgets for development activity subject to the approval of the President and the Board of Trustees;
  • Directs the preparation of grant proposals for corporations, foundations and other charitable enterprises; and
  • Maintains currency in trends, database and communications technology and the environmental landscape of advancement and fund development in higher education.


Alumni and Constituent Relations leading the school’s “friend-raising” initiatives, including building and sustaining a network of highly effective alumni, parent, community, student and volunteer groups.

Marketing and Communications
provides direction for the institution’s advancement branding, gift marketing, public relations and strategic print, media and online communications.

The Candidate

The Vice President of Philanthropy must be an experienced fundraiser and manager with a proven track record of success in development – having an acute sense of strategy at the individual donor level, as well as significant capital campaign and gift marketing experience. The VP will have compelling personal qualities of integrity, leadership, and outstanding communications skills – especially as characterized by the ability to listen carefully, coach and mentor others, and employ an entrepreneurial nature. The VP must understand and embrace the mission, vision, and values of Averett University. Click here for Averett’s mission – vision – core values.



  • Substantial fundraising and managerial experience, preferably with demonstrated success in higher education development.
  • A minimum of seven years of experience in advancement;
  • Proven in leading and directing complex institutions as well as developing appropriate metrics for the evaluation of the institution’s performance;
  • Experience in planning, implementing, and managing comprehensive campaigns;
  • Demonstrated and consistent ability to close on principal gift solicitations; planned giving expertise preferred;
  • Proven management and administrative skills, as demonstrated by experience in effectively leading a successful staff;
  • Superior verbal and written communications skills;
  • Ability to work collaboratively, engage and inspire others, and develop a rapport with many diverse people and groups;
  • The ability to build a local network of relationships with key constituents;
  • Lead and direct university and community events;
  • Experience in a small college church related environment;
  • Will be a permanent resident of City of Danville;
  • Availability to travel; and
  • Minimum of a bachelor’s degree.


Procedure for Candidacy 

Capital Development Services has been retained to guide the search for Averett University. Applicants for the position must provide a letter stating how the candidate’s experience matches the position requirements, a current resume, and a list of three references. Applications, nominations, and inquiries should be sent to: or click here to apply online.

Salary range will be $140k - $160k, commensurate on experience.

Donor Experience Coordinator

Company: Elk Hill

Date posted: June 17, 2020

The Donor Experience Coordinator is responsible for implementing regional engagement and fundraising strategies to enhance and grow revenue and current and prospective donors.



  • Ensure partnership with the development team in implementing a systematic and integrated donor relations program
  • Lead in executing the annual plan for growing and managing Elk Hill’s monthly donor program 
  • Work closely with the Development Coordinator to ensure a process for tracking acknowledgements, recognition, on-going communications and continued cultivation of past and current donors to enhance their relationship with Elk Hill and increase the likelihood of continued contributions
  • Execute the annual donor communication plan which includes three newsletters, monthly e-newsletters, social media, blogging, annual reporting, and stewardship mailings two to three times a year
  • Coordinate with the CDO in reviewing and refreshing of the annual development materials
  • Lead in developing and growing of Elk Hill’s monthly giving program
  • Manage and Lead in recruitment and the supervision of volunteers to help with the department efforts
  • Manage multiple events including the 50th Anniversary, speaker’s series, quarterly stakeholder meetings, Elk Hill Society Social and including other events as needed.
  • Work in collaboration with the Development Manager to develop stewardship and cultivation efforts for Elk Hill’s Major Donor Program
  • Lead in launching and managing a Friends of Elk Hill Group including staffing committee, communications, and planning events



  • Responsible to Chief Development Officer
  • Work closely with the Development team
  • Coordinates with other staff as needed or assigned



  • Strong interpersonal and communication, both written and oral
  • Ability to exercise a high degree of discretion and independent judgement
  • Display ability to work collaboratively with diverse constituencies and departments throughout the organization
  • Ability to communicate effectively with staff and outside individuals
  • Exceptional time management and ability to create efficiencies while increasing effectiveness
  • Strong writing, and editing skills
  • Working knowledge of Microsoft Office, which include Word, Excel, and PowerPoint
  • Strong knowledge of social media platforms, including Facebook, Instagram, Twitter, and LinkedIn
  • Demonstrate ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines



  • Bachelor’s degree or equivalent years of relevant work experience
  • 1 year of experience in event planning, marketing, alumni relations, communications, fundraising or in a related field
  • Willingness to work a flexible schedule, including weekends or nights 
  • Maintain a valid driver’s license and have means of transportation


70% remote work /30% will be expected to travel to fundraising markets and Administrative office in Goochland.

Salary Range: $35,000-45,000.

How to apply: Please send resume, cover letter and references to