Chapter Job Center

Mission: St. Michael’s Episcopal School nurtures the spirit, ignites the mind, and celebrates childhood in a community of love, affirmation, and belonging that fosters educational excellence.

Position: Advancement Associate (part-time, averaging approximately 25 hours per week; reduced summer hours)

Reports to: Director of Development

Candidates should forward a cover letter and resume to Anne McCoy, Director of Development, at amccoy@stmschool.net.

Job Summary: St. Michael’s Advancement Associate will work with the Director of Development to maintain the smooth operation of the School’s Development Office. The position requires a high degree of computer and database literacy, exceptional organization, problem-solving, and attention to detail.  The Advancement Associate will manage all of St. Michael’s external mailings for fundraising appeals and donor acknowledgments. The Advancement Associate will also assist the Director of Development in the design, planning, and execution of the School’s special events. 

Overall Responsibility: St. Michael’s Advancement Associate provides direct and logistical support for all stages of the donor cycle, fundraising events, and strategic advancement efforts. This position coordinates all development database activities and the operations for advancement.

Specific Responsibilities:

●       Create mailing lists for fundraising and friend-raising appeals and events based on database queries. Execute all external mailings.

●       Take ownership of the DonorPerfect database, ensuring the highest levels of data integrity. Update all address changes, alumni status, and parent information. Add new records into Donor Perfect.

●       Manage daily office procedures for gift and pledge accounting, acknowledgments, and data management. Ensure that all donors to the Annual Fund and Capital Campaign are thanked in a timely manner.

●       Provide creative, logistical, and administrative support to the Director of Development in planning, preparation, and management of fundraising, donor recognition, and all community-based events both on and off campus.

●       Perform clerical and organizational tasks to include, but not limited to, mail merges, maintaining filing systems and records, interfacing with vendors, data entry, event set-up and break-down, and creation of class volunteer calendars.

●       Provide administrative support to the Director of Development for future capital campaigns.

●      Other duties as assigned. 

Experience and Skills: A successful candidate for the Advancement Associate position will be a detail-oriented, friendly, and flexible team player willing to work in a dynamic and communicative office setting. The candidate must have efficient, accurate usage of database systems and advanced experience working with Google Suite and Microsoft Office. The candidate must also have exemplary customer service and communication skills, meet deadlines, demonstrate effective use of time, and handle multiple assignments simultaneously.  Responsibilities may include occasional nights and weekends as needed. This position requires sound judgment, discretion, and a high level of confidentiality with sensitive information. Experience working in an independent school or nonprofit environment is desired; experience in fundraising is a plus. 

Compensation Range

$25-30/hour

AFP Central Virginia Chapter seeks an experienced Chapter Administrator to provide administrative, operational, communications, and event support for the chapter. Working closely with the Board President, Board of Directors, and committee chairs, the Chapter Administrator helps ensure the effective coordination of chapter operations, programming, member communications, sponsorship activities, and special events.

The Chapter Administrator serves as a central point of continuity for the volunteer-led organization and plays an important role in supporting timely communication, maintaining accurate records, and helping chapter leaders successfully carry out the organization's priorities.

Essential Responsibilities

• Support the Board of Directors by coordinating meetings, distributing meeting announcements and materials, recording and maintaining minutes, and supporting committee activities as needed.
• Monitor general chapter email and correspondence and ensure timely responses to inquiries from members, prospective members, program participants, sponsors, vendors, and community partners.
• Maintain accurate and organized chapter files, records, mailing lists, contact information, and other administrative materials.
• Support compliance with AFP Global requirements and other applicable organizational filings and reporting requirements.
• Maintain permanent legal and organizational records and support the timely filing of required state reports and other documentation.
• Manage the chapter's financial administration through QuickBooks, maintaining accurate records and providing regular updates to the Treasurer and Board President on the chapter's financial health.
• Support the planning and execution of chapter programs, workshops, networking opportunities, and special events, including registration, participant communication, venue coordination, catering, audiovisual needs, and other event logistics.
• Maintain accurate attendance and registration records and follow up on outstanding payments when necessary.
• Maintain the chapter's website and support email, newsletter, social media, and other electronic communications in coordination with chapter leadership and committees.
• Ensure chapter programs and events are posted on appropriate calendars and communicated effectively to members and the broader community.
• Maintain accurate records of current and prospective sponsors and support sponsor communications, invoicing, benefit fulfillment, and stewardship.
• Support major chapter initiatives and events, including National Philanthropy Day, the Inclusive Fundraising Fellowship, and other special programs as assigned.
• Maintain and update administrative timelines, procedures, orientation materials, and other resources to support organizational continuity and effective leadership transitions.
• Coordinate with vendors and service providers and, when authorized, negotiate on behalf of the chapter. Written agreements and commitments require prior approval from the Board President.
• Provide other administrative and operational support as needed to advance the chapter's mission and priorities.

• 3 to 5 years of experience in administrative support, nonprofit operations, association management, event coordination, or related field.
• Strong written and verbal communication skills.
• Excellent attention to detail, responsiveness, and ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, Constant Contact, and QuickBooks, including experience maintaining financial records and supporting financial reporting.
• Experience supporting events, programs, or volunteer-led organizations.
• Ability to exercise sound judgment, maintain confidentiality, and take initiative.
• Familiarity with fundraising, philanthropy, nonprofit organizations, or professional associations is a plus.
  

OUR CULTURE
The mission of the Virginia Aquarium & Marine Science Center is to connect people to the marine environment, inspiring a more sustainable future.  With over 633,000 guests in fiscal year 2025, the Virginia Aquarium is the third most visited cultural attraction in the Commonwealth of Virginia and aspires to be a driver in conservation, education, tourism and sustainability - leading the charge to save wildlife and their ecosystems.

POSITION OVERVIEW
The Aquarium Development Officer provides executive leadership for all fundraising and philanthropic initiatives at the Virginia Aquarium & Marine Science Center. Reporting to the Executive Director and serving as a key member of the leadership team, the Aquarium Development Officer develops and executes strategies to expand and diversify revenue across all giving portfolios, including major gifts, planned giving, corporate partnerships, endowments, annual fund, and capital campaigns.

This role directs the overall development function and staff, ensuring alignment with the organization's mission and strategic priorities while fostering a culture of philanthropy to support long-term institutional growth. The ideal candidate will have demonstrated success in leading a high-performing development program, cultivating transformational gifts, and advancing mission-driven organizations through strategic fundraising initiatives.

Essential Functions include:

• Direct the fundraising activities of the Virginia Aquarium, including major gifts, corporate and foundation grants, annual and capital campaigns, planned giving and special events
• Guide and support Board fundraising activities
• Supervise development staff
• Provide development training to staff to build a culture of philanthropy across the organization
• Coordinate and support Executive Director's fundraising efforts, including prospect outreach efforts, meeting preparation and follow-up, strategy development, pipeline management and gift proposals

The ideal candidate will demonstrate:

• A proven record of success in fundraising, donor engagement, and securing major contributions for a nonprofit organization  
• Extensive experience in donor relations, retention, stewardship, and cultivation across diverse giving levels  

• Skills in developing and managing large-scale capital campaigns  
• Experience overseeing endowment funds with multiple designations  
• Experience in designing and implementing comprehensive fundraising strategies  
• Knowledge of Qualified Charitable Distributions (QCDs) from IRAs and gifts of appreciated securities, including a solid understanding of relevant financial and tax implications
• Proven ability to cultivate and secure planned gifts, such as bequests, charitable trusts, legacy commitments, and complex contributions  
• Experience in researching, preparing, and submitting grant proposals to secure funding  
• Familiarity with CRM platforms (e.g., Raiser’s Edge, Salesforce) and donor database management

Minimum Qualifications:

Requires a bachelor’s degree in related field and six (6) years of experience in related development work utilizing the required knowledge, skills, and abilities in such position as development officer OR an equivalent combination of education (above the high school level) and/or experience equivalent to ten (10) years in fields utilizing the required knowledge, skills, and abilities.

Compensation Range & Starting Salary:

Pay Range: $83,033.60-$128,710.40
Starting Salary: May be negotiable depending on qualifications

Organizational Structure & Mission

• Public-private partnership between the City of Virginia Beach and the Virginia Aquarium & Marine Science Center Foundation
• The Foundation handles annual and capital fundraising, animal populations, exhibits, the Stranding Response Program, conservation, scientific research, and mission-related education programs

Impact & Scale

• Generating $257 million in economic impact for Virginia Beach in fiscal year 2022
• Supported more than 3,000 jobs and nearly $85 million in labor income
• Generated $5.8 million in tax revenues for Virginia Beach and $8 million for the Commonwealth of Virginia
• $2.9 million total fundraising in fiscal year 2025

Major Capital Campaign Opportunity

• Virginia Aquarium Future Renovation (VAFR) project is an approximately $150 million investment to replace aging infrastructure and enhance visitor experience
• Projected to increase operations supporting 3,400 jobs and nearly $300 million in annual economic activity upon completion

Conservation & Education Programs

• Nationally recognized Stranding Response Program that responded to over 107 marine mammal cases, 9 whale events, and 280 sea turtle strandings in 2024
• Led more than 250 education programs reaching over 14,000 students in fiscal year 2024

Credentials

• Accredited member of the Association of Zoos and Aquariums, Alliance of Marine Mammal Parks and Aquariums, and World Association of Zoos and Aquariums
   

Take me to:  Virginia Aquarium Fiscal Year 2024 Annual Report

WHAT WE OFFER
Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. 

The City of Virginia Beach provides a comprehensive benefits package, which includes health, dental, and life insurance, retirement and savings plans, maternity, paternity, and parental leave, as well as paid holidays and leave. 

Additional key benefits include:

• Employee Wellness Program
• Tuition Reimbursement
• Professional Development Opportunities
• Employee Assistance Program

Take me to: Full-Time Employee Benefits Summary

Working Conditions:

Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business. 

The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile.  Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.   https://workingcondition-summary-prod.s3.amazonaws.com/P12969.pdf

Official Job Description:

To browse the official job description, please access this link - https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Aquarium-Development-Officer-03397.pdf 

VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.

Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.

How to Apply: Visit the Aquarium Development Officer job posting on the City of Virginia Beach Careers website.