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Communications and Development Coordinator - MaliVai Washington Youth Foundation

POSTED 5/19/2022

Job Summary:

The MaliVai Washington Youth Foundation is an after school and summer youth development organization providing programs to approximately 400 youth annually.  

The Communications & Development Coordinator is responsible for assisting the Director of Community Engagement & Development with the overall organization, administration, development, and implementation of MaliVai Washington Youth Foundation’s development department.

This is a full-time, hourly position reporting to the Director of Community Engagement & Development.  The Communications & Development Coordinator will work directly with the Development team and other full and part time staff for the successful implementation of the programs.  

The candidate must be willing to work a flexible schedule including some evenings and Saturdays. 

Overall Responsibilities:


  • Coordinate the Sponsor A Champion program, sending quarterly updates to donors on their sponsored children
  • Oversee mass mailings with assistance from other coordinators and administrative staff
  • Responsible for developing and following up on media advisories and press releases
  • With the Director of Community Engagement & Development, revise and implement the annual engagement plan including e-news, social media, newsletters, etc.  
  • Prepare and implement a monthly engagement calendar
  • Manage the photo log and stock photos. Take photos as necessary, assigning to staff as needed for use in promotional materials and communications
  • Promote the Foundation at ‘tabling events’:  college fairs, corporate volunteer opportunities, etc.
  • Manage the update of the MWYF website, adding calendar dates, photos, etc.
  • Manage the Network for Good and Constant Contact databases
  • Ensure all donors are thanked appropriately via email or thank you notes or phone calls as appropriate


  • Responsible for developing promotional materials: flyers, newsletters, invitations, etc.
  • Assist with the production of visuals for fundraising events: PowerPoints, video, etc.
  • Responsible for adhering to MWYF branding across all digital platforms and outgoing print
  • Responsible for digital marketing campaigns that coincide with fundraising appeals and events
  • Responsible for implementing a digital marketing strategy for brand recognition in Jacksonville
  • Responsible for digital graphics
  • Assist with the production of the annual report
  • Collaborate as a team on creative ideas for the Community Engagement & Development Department
  • Adhere to all policies and procedures 
  • Other duties as assigned by the Director of Community Engagement & Development.
  • Work assigned Saturday School sessions and other weekend events.


  • Bachelors degree required; experience in related fields preferred (community engagement, Nonprofit, marketing, PR, customer service)
  • Comfortable working with K-12 youth and adults alike, including a low-income population
  • Commitment to youth development and the mission of MWYF
  • Ability to communicate both verbally and in writing using proper grammar 
  • Ability to collaborate cross functionally to help move projects forward
  • Proficient in Microsoft Office Suite 
  • Proficient in Adobe, Photoshop, Indesign preferred
  • Copy editing and copy writing experience preferred
  • Marketing experience preferred
  • Website Management (i.e. Square Space, Webix, Word Press, etc.)
  • Donor Database Management Experience (Network for Good or similar)
  • Excellent interpersonal skills and ability to collaborate 
  • Flexible and calm under pressure; Excels at operating in a fast paced environment 
  • High attention to detail; organized. 
  • Willingness to complete required trainings during first 90 days of employment  
  • Must have a current Florida driver’s license and a 3 year clean driving record 
  • Meet  DCF qualifications for Level 2 Background screening & pass a Drug Test 
  • Physical Requirements:  Must be able to work both indoors and outdoors and adapt to inclement weather ; able to bend and lift up to 40 lbs; while performing duties, employee is required regularly to sit, stand and walk as well as frequent computer work. 
EOE, Drug Free Workplace 

Work Hours & Benefits 
  • Approximate 40 hour work week; occasional overtime when required
  • Must be available to work assigned Saturdays (6-8 per year on average) & special events
  • Compensation commensurate with experience  ($40,000)
  • Health Insurance (100% employer paid for employee-dental, vision & family at employees  expense; 3% SRA match; paid time off bank; paid major holidays including week between Christmas & New Years.


Send resume, cover letter to: 
MaliVai Washington Youth Foundation 

    Fund Development Manager - Jacksonville Public Education Foundation

    POSTED 5/10/2022

    Job Summary:

    The Manager of Fund Development helps manage and support JPEF’s ongoing fund development efforts, including administration of the donor database/constituent relationship management (CRM) tool; managing the recruitment and engagement of the Ignite young professionals affinity group; and planning and execution donor engagement events including the biennial EDTalks event. Reporting to the Director of Fund Development, the Manager will work closely with other Jacksonville Public Education Fund staff members to advance organizational goals and strategy; ensure the alignment of our efforts; engage in collaborative learning, planning and action; measure impact and make continuous improvements.

    Primary Responsibilities:

    Fund Development Management & Support 

    • Together with the Finance & Administration Director, co-manage the customization and implementation of JPEF’s donor database/CRM. Responsible for the integrity and on-going maintenance of prospective and current donor records to include timely data entry, processing and maintenance of gifts and grant records, regular analysis and reporting on donor activity, and ad hoc reporting requests. 
    • Manage JPEF’s Young Professional/ Philanthropist affinity group, developing and implementing strategies to deepen their engagement with JPEF’s efforts to improve public education, including creating/ updating and managing the plan, managing to budget expectations, recruiting and retaining members, leading in efforts to achieve measurable goals to expand and deepen engagement, and preparing data-based reports to measure progress and drive continuous improvement.

    • Help engage and steward existing donors at all giving levels by sending gift acknowledgement and follow up letters, greeting cards, invitations to special events, and by supporting the President and Fund Development Director to make personal calls to thank donors. Prepare gift renewal letters and invoices to existing donors.

    • Coordinate with the Fund Development Director and Associate on grant and budget planning, with the responsibility of ensuring that the details and status of grants and proposals are properly recorded in the donor database and other tracking systems.

    • Research prospective donors, as well as private and corporate foundation grant opportunities.

    • Assist the Fund Development Director to prepare for meetings and presentations to donors and donor prospects, including the Board’s Development Committee.

    • Lead the planning and implementation of ED-Talks, a biennial convening of approximately 400 people where JPEF brings national thought leaders to Jacksonville to rally our community behind the shared goals we are setting to close the opportunity gap, including literacy disparities, and diversifying the pool of effective teachers.
      • Together with the Fund Development Director and the Board Development Committee, identify potential keynote speakers for the event, and once selected, coordinate contracts.
      • Secure sponsorships for the event.
      • Develop a plan to include organizational roles and responsibilities. o Coordinate the theme, entertainment, decorations, floor plan, food, and overall event experience. o Vendor selection and contract negotiations for event production.
      • Convene production meetings with the production team and media partner, ensuring alignment between all event roles.
      • Participate in the script review for the event, led by the Director of Marketing and Communications.
      • Event walk-through and execution, manage the day-of event flow.
      • Collaborate with JPEF’s Engagement & Partnerships Director on the messaging that will connect the ED Talks donor event with the ED Talks + Action strategic impact planning event.

    • In partnership with the Fund Development Director and Engagement & Partnerships Director, secure sponsorships and in-kind support for the EDDY Awards, an annual event that celebrates Jacksonville’s teachers of the year and highlights best practices that we promote through our work.

    • Coordinate donor engagement events that recognize, steward, and further cultivate current donors, volunteers, and prospects, increasing their engagement with the organization. Work collaboratively with Development staff and volunteers to create and hold strategic, data-driven, branded, mission focused events that are well attended, planned, and executed effectively.


    • Actively participate in internal meetings, work sessions and retreats with a focus on collaborating cross-functionally, strategizing and evaluating effectiveness.

    • Support other efforts as overall JPEF strategies and priorities dictate.

    • Develop internal processes and systems to effectively manage work streams. 


    Education/Career Experience
    • Bachelor's degree.

    • Three years of philanthropic experience in a non-profit, fundraising and event experience required.

    • Experience administering a donor database/CRM such as Donor Perfect or Salesforce.
    Skills Knowledge and Abilities
    • Strong problem-solving skills and demonstrated ability to consistently take initiative.

    • Ability to maintain and respect the sensitive, private and confidential nature of information related to grants, donors, advisors and the organization.

    • Strong organizational skills with the ability to manage multiple projects simultaneously, prioritize deliverables, and handle unanticipated demands and requests.

    • Excellent interpersonal skills, adaptability, and a collaborative style with ability to engage colleagues at all levels.

    • Confidence to work internally and externally with various leaders, partners, staff and consultants to support the organization’s efforts.

    • Experience and comfort working with Microsoft 365 (Outlook, Office applications, Teams), Adobe Acrobat Pro, online communications tools (Facebook, Twitter, etc.) and various web-based applications. 
    Additional Qualifications
    • Clear commitment to the importance of providing a high-quality public education for all students in Jacksonville, particularly low-income students and students at low-performing schools.

    • Ability to thrive in an entrepreneurial, start-up like environment.

    • Ability to work effectively in a fast-paced, deadline- and goal-driven organization.

    • Excitement and openness to continued learning and development.

    • Knowledge of Jacksonville is preferred but not required

    Please submit a cover letter and résumé́ in PDF format to with the subject line “Manager, Fund Development.” Applications will be reviewed on a rolling basis.

      Development Manager (Fundraising, Volunteer Development) - JDRF

      POSTED 5/5/2022

      Job Summary:
      The JDRF Northern Florida chapter, based in Orlando, FL is seeking candidates for a Development Manager to support the Greater Jacksonville Market. The Development Manager works closely with the Market Director in Jacksonville, chapter colleagues, regional teams, national partners and volunteers to positively impact our fundraising success in Jacksonville and to grow market presence by way of relationship development with both individuals, families impacted with T1D, corporate supporters, volunteers and major donors.

      This Development Manager will have primary responsibility for the planning, development, and execution of our two signature fundraising events – the JDRF Party with a Purpose in the Fall, and the JDRF One Walk in the Spring, collectively responsible for generating $900K + annually.  

      Primary Responsibilities:

      • Serve as the lead staff member in the planning and implementation of the Annual JDRF Party with a Purpose (Fall) and JDRF One Walk (Spring). Collaborate with an outstanding team of chapter staff as well as national/regional staff resources to ensure the Chapter’s growth and success, discuss best practices, and share new ideas.

      • Lead the development and delivery of chapter signature event fundraising strategies and key performance indicators, benchmarks and best practices in the areas of fundraising, donor, volunteer and guest experience.

      • Analyze all gala revenue streams, including local sponsorship, Fund A Cure and auction to maximize fundraising capacity.

      • Identify, build, and steward relationships with community, civic and corporate leaders as an integral part of volunteer and donor prospect development and engagement in JDRF activities.

      • Personally responsible to manage and grow revenue of a portfolio of corporate and individual supporters representing $900K +

      • Manage and continually develop assigned volunteer committees providing leadership, cultivation, acknowledgement, material support, and assistance in building and implementing fundraising committees.

      • Maintain accurate and complete financial records for areas of responsibility and help ensure that the logistics and budget/timelines are met.

      • In coordination with the Market Director and Corporate Development Committee, identify and cultivate new corporate partners for the Party with a Purpose, the JDRF One Walk and JDRF Northern Florida Chapter as a whole.

      • Lead the management and marketing of the Miracles Gala and JDRF One Walk program to all participants.

      • Assist in identifying, cultivating, and stewarding fundraising sponsors and major donors.

      • Ensure personal accountability for meeting deadlines and responding to volunteers and other department requests.

      • Identify, build, and steward relationships with community, civic and corporate leaders as an integral part of volunteer and donor prospect development and engagement in JDRF activities.
      • Utilize social media to increase visibility and promote programs and events.

      • Input and use donor management systems daily including CRM (Salesforce), Greater Giving and Luminate Online (Training provided for these but must be willing to use the systems).

      • Be passionate about the JDRF mission and ambitious on maximizing potential.


      • Position requires individual to reside in Jacksonville. Primary area of support is in Jacksonville but will require occasional support expanding to Gainesville, Tallahassee and Panhandle areas as needed.

      • Four+ years of fundraising experience or relevant business/volunteer experience. CFRE a plus.

      • Knowledge of both special event and non-event fundraising activities (major gifts, stewardship, etc.) is a must.

      • Must be a self-starter while also being collaborative and an amazing team player!

      • Strong verbal and written communication and presentation skills. Excellent interpersonal and relationship-building skills.

      • Ability to interface with all levels of staff and volunteers.

      • Significant computer literacy.  

      • Bachelor’s degree preferred or equivalent experience required.

      • Ability to travel locally required.  Occasional evening and weekend work required as needed.

      To protect the health and safety of our employees, all employees are required to be fully vaccinated for COVID-19 and have a COVID-19 booster shot regardless of location or position. This includes those with remote status. Requests for medical, religious, and other exemptions will be considered on an individual basis. JDRF will comply with all federal, state, and local laws.
      JDRF supports a diverse and inclusive workforce and is an Equal Opportunity Employer.
      All information will be kept confidential according to EEO guidelines.

      TO APPLY:

        Director of Planned Giving - University of North Florida

        POSTED 3/9/2022

        Job Summary:
        The Director Planned Giving, under the direction of the Associate Vice President of University Development and Alumni Engagement provides leadership and guidance for a university department. The Director holds primary responsibility fundraising via planned giving vehicles that include estates, trusts, and various other and financial instruments that reflect financial planning and deferred giving opportunities. The incumbent serves as fundraising liaison to the University and prepares written materials, including primary responsibility for training and support for other development staff working with donors on deferred and planned gifts such as trusts, charitable annuities, life insurance, wills, and bequests. The Director is responsible for the development and implementations of strategies designed to market and procure planned and deferred gifts from university constituents. The Director of Planned Giving will be responsible to plan, organize, and conduct a comprehensive estate planning and deferred giving program pursuant to the developmental goals of the University. The incumbent will manage a portfolio of at least 125-150 rated prospects that have an inclination to support a wide range of university initiatives, at the 100K+ level and more, in coordination with faculty, staff and members of the University Development and Alumni Engagement Team.

        Primary Responsibilities:

          • Design, manage and implement the activities of UNF’s Planned Giving Program.
          • Identify, cultivate and solicit prospects for major and planned gifts from appropriate donors, lay leaders, corporations and potential donors to support planned giving and endowment goals.
          • Serve as planned giving resource for staff and train professional colleagues and lay partners through the UNF Foundation to cultivate and solicit gifts.
          • Plan and execute a series of planned giving donor and prospect-focused events, including donor and professional seminars and donor recognition events.
          • Cultivate relationships with attorneys, trust officers, accountants, financial planners and other estate planning professionals regarding gift opportunities for clients.
          • Provide material for their use, exchange up-to-date information on current best practices, request help in obtaining referrals and discuss donor interests.
          • Negotiate terms of planned giving agreements with donors and their advisors. Conduct initial review of completed documents to ensure that they comply with UDAE’s standards, IRS guidelines, and are in the Foundation’s best interest.
          • Responsible for all the planned gift calculations for booking gifts and also for financial projections for proposals to prospective planned giving donors.
          • Prepare documents for the prospective donors and donors detailing planned gift illustrations and potential tax implications and income stream.
          • Recruit and staff UDAE’s Planned Giving Committee, including preparation of agendas, notices, minutes and other relevant information.
          • Leads all aspects of planned giving, from identifying, cultivating, and maintaining major donors to moving them appropriately towards solicitation and closure.
          • Prepares annual budget, revenue, and expenses, for planned giving programs, marketing, and operational expenses.
          • Prepares yearly goals and objectives that identify priorities and detail strategies and targeted asks for donors and prospects.
          • Manages a portfolio of qualified major and planned gift prospects of approximately 125 to 150 and visit an average of 200 prospects and donors yearly.
          • Develops and implements cultivation, solicitation and stewardship strategies in accordance with institutional standards.
          • Cultivate relationships with attorneys, trust officers, accountants, financial planners and other estate planning professionals regarding gift opportunities for clients.
          • Familiarity with financial planning is preferred.
          • Ability to forge strong working relationships with others and a capacity for engaging confidence and trust among prospects and donors.
          • A track record of successfully closing planned and/or major gifts and meeting contributed income goals in a competitive fundraising environment.
          • High motivation for success coupled with diplomacy, tact, and consistent follow through.


          • A Master’s degree from a regionally accredited college or university in a directly related area of specialization and six years of experience directly related to the job functions; or a Bachelor’s degree from a regionally accredited college or university in a directly related area of specialization and eight years of experience directly related to the job functions.

          TO APPLY:
          You must apply online at and submit all required documents to be considered an applicant for this position. UNF is an Equal Opportunity/Equal Access/Affirmative Action Institution.

            Special Events Coordinator - Community Hospice & Palliative Care

            POSTED 12/01/2021

            Primary Responsibilities:
            1. Plan, manage and execute special events to ensure event goals are met for Community Hospice & Palliative Care Foundation (CHPCF).
            2. Ability to represent CHPCF at select public speaking engagements of any size group when assigned and give tours to supporters.
            3. Coordinate with leadership team, councils and staff in 3A counties with fundraising events.
            4. Recruit and coordinate volunteers for community and foundation events. Directly maintain all records of volunteers and their hours. Identify and develop volunteer leaders to serve in leadership roles of Foundation special events.
            5. Expediently provide all event/campaign information to gift processing team to be entered in database and confirm all donors are acknowledged promptly. Analyze event and campaign results to identify donors and groups for further cultivation, identify potential donors and sponsors, and assess feasibility for continuation of events and/or development of new events.
            6. Directly plan and manage all aspects of event logistics including: a) coordinating committee meetings—handle meeting notifications, attendee documentation, take and distribute meeting minutes, and follow up with non-attendees; b) coordinating event mailings—save the dates, invitations, attendee and sponsor thank you letters, and all e-newsletters as needed; c) securing and managing volunteers; d) coordinating special event e-newsletters, web/internet and intranet updates as needed.
            7. Develop action plans and timelines doe fundraising events. Leads post-event evaluation, identify challenges, areas for improvement and successes and report to team.
            8. Manage and coordinate with Development Assistant all third-party events.
            9. Keep apprised of advances and trends in the field through networking, education and journals. Bring information relevant to the Foundation and its work to the attention of Foundation staff and leadership.
            10. Develop relationships with donors and volunteers in the course of normal activities, being alert to those who may be candidates for more involvement, additional cultivation and giving.


            Bachelor’s degree required. Two years nonprofit development support experience preferred with an emphasis on special event support and logistics and volunteer oversight.

            Knowledge, skills and abilities:
            • Possess a demonstrated understanding of typical office procedures, protocol and equipment. Able to use standard office software, e.g. Microsoft Word, Excel and Outlook with a high level of proficiency.
            • Working knowledge of Raiser’s Edge database documenting all aspects of special events and volunteer management preferred.
            • Excellent command of the English language including usage, grammar, spelling and punctuation; business letter and report writing techniques; modern office methods and procedures, equipment and filing systems; and office machines.
            • Skilled at responsible administrative work requiring independent judgment with speed and accuracy; excellent organizational skills; ability to perform more than one task at a time; the learning, interpreting and application of organizational policies, rules and regulations; taking dictation/minutes and transcribing accurately; the ability to work under pressure and timelines; interpersonal skills; good communication skills; disseminating information accurately and efficiently.
            • Possess a demonstrated willingness to adapt to varying work load. Can adapt to heavy workloads periods, then fill in for others on other tasks as time is available and priorities change. Willing to pitch-in to help others when deadlines are tight or the workload is heavy, e.g. preparing for event and special campaign mailings.
            • Able to maintain professional and cordial working relationships with staff and volunteers. Positively represents CHPCF in all interactions within CHPC.
            • Possess skill and accuracy in entering data into a software database following guidelines and being alert to patterns and potentially questionable information.

            Physical Requirements/Work Environment:

            The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

            • Office environment
            • Use of computer
            • Ability to travel to various locations to conduct work and meet with donors
            • Routinely communicates with staff and donors regarding their giving
            • At times, will require working beyond regular hours including early morning, late nights and weekends.

            “Per mandates from the Centers for Medicare & Medicaid Services (CMS) and the Occupational Safety and Health Administration (OSHA), Alivia Care, Inc. and its subsidiaries, affiliated entities, joint ventures and related entities
            (including, without limitation, Alivia Care of Georgia, Inc., Alivia Care Solutions, Inc., PACE Partners of Northeast Florida, Community Hospice of Northeast Florida, Inc. and Community Hospice & Palliative Care Foundation)
            requires the COVID-19 vaccine.  If hired, you will be required to produce proof of vaccination as a condition of employment.  Exemptions for medical or sincerely held religious beliefs may be requested according to EEOC guidance but approval is not guaranteed.”

            To apply please email your resume to