POSTED 12/01/2021
Primary Responsibilities:
1. Plan, manage and execute special events to ensure event goals are met for Community Hospice & Palliative Care Foundation (CHPCF).
2. Ability to represent CHPCF at select public speaking engagements of any size group when assigned and give tours to supporters.
3. Coordinate with leadership team, councils and staff in 3A counties with fundraising events.
4. Recruit and coordinate volunteers for community and foundation events. Directly maintain all records of volunteers and their hours. Identify and develop volunteer leaders to serve in leadership roles of Foundation special events.
5. Expediently provide all event/campaign information to gift processing team to be entered in database and confirm all donors are acknowledged promptly. Analyze event and campaign results to identify donors and groups for further cultivation, identify potential donors and sponsors, and assess feasibility for continuation of events and/or development of new events.
6. Directly plan and manage all aspects of event logistics including: a) coordinating committee meetings—handle meeting notifications, attendee documentation, take and distribute meeting minutes, and follow up with non-attendees; b) coordinating event mailings—save the dates, invitations, attendee and sponsor thank you letters, and all e-newsletters as needed; c) securing and managing volunteers; d) coordinating special event e-newsletters, web/internet and intranet updates as needed.
7. Develop action plans and timelines doe fundraising events. Leads post-event evaluation, identify challenges, areas for improvement and successes and report to team.
8. Manage and coordinate with Development Assistant all third-party events.
9. Keep apprised of advances and trends in the field through networking, education and journals. Bring information relevant to the Foundation and its work to the attention of Foundation staff and leadership.
10. Develop relationships with donors and volunteers in the course of normal activities, being alert to those who may be candidates for more involvement, additional cultivation and giving.
Qualifications:
Education/Experience:
Bachelor’s degree required. Two years nonprofit development support experience preferred with an emphasis on special event support and logistics and volunteer oversight.
Knowledge, skills and abilities:
• Possess a demonstrated understanding of typical office procedures, protocol and equipment. Able to use standard office software, e.g. Microsoft Word, Excel and Outlook with a high level of proficiency.
• Working knowledge of Raiser’s Edge database documenting all aspects of special events and volunteer management preferred.
• Excellent command of the English language including usage, grammar, spelling and punctuation; business letter and report writing techniques; modern office methods and procedures, equipment and filing systems; and office machines.
• Skilled at responsible administrative work requiring independent judgment with speed and accuracy; excellent organizational skills; ability to perform more than one task at a time; the learning, interpreting and application of organizational policies, rules and regulations; taking dictation/minutes and transcribing accurately; the ability to work under pressure and timelines; interpersonal skills; good communication skills; disseminating information accurately and efficiently.
• Possess a demonstrated willingness to adapt to varying work load. Can adapt to heavy workloads periods, then fill in for others on other tasks as time is available and priorities change. Willing to pitch-in to help others when deadlines are tight or the workload is heavy, e.g. preparing for event and special campaign mailings.
• Able to maintain professional and cordial working relationships with staff and volunteers. Positively represents CHPCF in all interactions within CHPC.
• Possess skill and accuracy in entering data into a software database following guidelines and being alert to patterns and potentially questionable information.
Physical Requirements/Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Office environment
- Use of computer
- Ability to travel to various locations to conduct work and meet with donors
- Routinely communicates with staff and donors regarding their giving
- At times, will require working beyond regular hours including early morning, late nights and weekends.
“Per mandates from the Centers for Medicare & Medicaid Services (CMS) and the Occupational Safety and Health Administration (OSHA), Alivia Care, Inc. and its subsidiaries, affiliated entities, joint ventures and related entities
(including, without limitation, Alivia Care of Georgia, Inc., Alivia Care Solutions, Inc., PACE Partners of Northeast Florida, Community Hospice of Northeast Florida, Inc. and Community Hospice & Palliative Care Foundation)
requires the COVID-19 vaccine. If hired, you will be required to produce proof of vaccination as a condition of employment. Exemptions for medical or sincerely held religious beliefs may be requested according to EEOC guidance but approval is not guaranteed.”
To apply please email your resume to Francie.Brumley@AliviaCare.com