Director of Advancement - Riverside Presbyterian Day School

Development & Membership Coordinator - Groundwork Jacksonville

Director of Annual Giving - University of North Florida

Director of Business Partnerships - Jacksonville Symphony

Date Entry and Gift Processing Coordinator - Ronald McDonald House Charities

Membership & Development Coordinator - MOSH

POSTED 6/9/2020

Role and Responsibilities

The Director of Advancement is responsible for RPDS's fundraising and volunteer opportunities. Working closely with the Board of Trustees, parents, and other constituent groups, the Director of Advancement engages in fundraising activities to help meet the operating, capital, and endowment needs of the school. Priorities include major gifts research, cultivation, solicitation, stewardship, and our annual fund, as well as community building events, such as Octoberfest, Duathlon, and Grandparents and Special Friends Day. RPDS enjoys a committed base of volunteers and staff members who are dedicated to promoting all aspects of the school's success.

The Director of Advancement is responsible for RPDS’s fundraising and volunteer opportunities. Working closely with the Board of Trustees, parents, and other constituent groups, the Director of Advancement engages in fundraising activities to help meet the operating, capital, and endowment needs of the school. Priorities include major gifts research, cultivation, solicitation, stewardship, and our annual fund, as well as community building events, such as Octoberfest, Duathlon, and Grandparents and Special Friends Day. RPDS enjoys a committed base of volunteers and staff members who are dedicated to promoting all aspects of the school’s success.

The Director of Advancement reports directly to the Head of the School and is a member of the Administrative Team. Along with the Head of School, the Director of Advancement establishes close working relationships with the Chief Financial Officer, the Lower and Upper Division Directors, the Director of Marketing and Communications, and the Chair of the Advancement Committee.
 

Essential Functions and Responsibilities:

The Functions and Responsibilities of the Director of Advancement include all or some of the following:

• Identify, cultivate, solicit, steward, and acknowledge all donors directly while also supporting the work of the Head of School and RPDS Board of Trustees.
  • Oversee and organize all fundraising for operating, capital, and endowment needs, including major gifts, the Promise Fund (annual fund), Capers (annual auction), and planned giving.
  • Create, implement, and report on annual goals, objectives, and a plan of action for all fundraising initiatives.
  • Develop and execute strategies for maintaining and enhancing the sense of community and belonging, goodwill, and positive feelings among all RPDS constituencies through personal relationships, internal and external communications, publications, and events.
  • Work collaboratively with outside counsel to complete a campaign planning study and prepare for a capital campaign.
  • Partner with outside counsel to direct all aspects of a successful capital campaign, including management of a campaign steering committee, organization of donor solicitations, and stewardship once the campaign has been completed.
  • Manage the daily operations of the Advancement Office, including budget, database, files, correspondence, and mailings.
  • Communicate regularly with the Head of School, Administrative Team, Advancement Committee Chair, and the RPDS Board of Trustees regarding planned and ongoing advancement projects and events.
  • Serve as the liaison for the RPDS Board of Trustees, Advancement Committee, and the Committee on Trustees, while also participating in Board orientation and training and meetings with the Finance Committee.
  • Manage, guide, and evaluate Advancement Staff (Assistant Director of Advancement).
  • Collaborate closely with the Riverside Parents Association (RPA) leadership and the chairs of special events.
  • Engage, connect, and cultivate alumni and oversee database and events.
  • Undertake other duties and responsibilities as assigned by the Head of School.

• is a visionary, charismatic individual with the knowledge, ingenuity, fortitude, passion, and decisiveness necessary to gain support and advance initiatives in a complex setting.
  • demonstrates consistent professionalism with the capacity to partner with and to guide a wide variety of constituents.
  • is a spirited professional who encourages teamwork and motivates others for the good of the school, including committed and involved volunteers.
  • is a strong manager who leads by example and seeks to move projects and the school forward through creativity and cooperation.
  • has experience in a leadership role in a school or other nonprofit setting, including significant fundraising responsibilities and involvement with capital campaigns.
  • has a record of successfully cultivating, soliciting, and closing major gifts directly from individuals, foundations, and other giving sources.
  • has a record of managing a successful donor stewardship program.
  • has extensive knowledge and experience with major gift solicitations, annual and capital campaigns, planned giving, and foundation grants.
  • has the ability to develop strategies, implement operational plans, meet goals, and pivot based on shifting priorities and circumstances.
  • has excellent project management skills and the ability to manage multiple initiatives.
  • is comfortable with a range of technologies necessary to support prospect research, stewardship, and daily operations, as well as to stay connected with donors, including Blackbaud’s The Raiser’s Edge (NXT).
  • has a strong understanding of the nonprofit setting and the relationships among the advancement, marketing, communications, admissions, and finance functions in an independent school
• has excellent writing and verbal skills, including the ability to present in front of large and small groups and communicate in a compelling manner on behalf of an organization.
  • is passionate about the work and mission, highly organized, and extremely detail oriented.
  • has a strong appreciation and understanding of a faith-based, independent school environment.
  • is comfortable with all types of people and the ability to develop strong and meaningful relationships with major donors, prospective benefactors, and volunteers.
  • is a person of great integrity with a strong reputation in the community.
  • is self-confident, poised, and at the same time, empathetic, humble, and respectful.
  • is accountable, honors commitments, and is forthright in communication and engagements.
  • is a creative, out-of-the-box thinker who is both innovative and entrepreneurial.
  • is kind, empathetic, open-minded individual who has a deep-seated respect for all people.
  • is an extremely welcoming person with a strong moral compass and good sense of humor.
  • is a creative self-starter with a positive outlook and is both approachable and available.
  • is an individual who is reliable, decisive, flexible, outcome-oriented, and performance-driven.

About RPDS:
Riverside Presbyterian Day School, an independent co-educational (PreK 3 – 6th Grade) elementary day school in Jacksonville, Florida seeks a full-time Director of Advancement for the 2020-2021 school year.

In achieving the mission to educate the mind, nurture the sprit, and foster the development of the whole child, Riverside Presbyterian Day School offers a balanced, challenging academic program which stimulates each child’s intellectual curiosity and desire for lifelong learning. Recognizing the unique potential and worth of each child, the program is designed to encourage the development of self-esteem, initiative, and confidence. An inclusive community, RPDS offers a school climate that promotes respect for the values of our global society and fosters empathy, responsible citizenship, and service of others.

To apply interested applicants Interested applicants should send their resume and cover letter to ssoule@rpds.com.

POSTED 6/4/2020

Role and Responsibilities

Development & Membership Coordinator leads engagement activities and facilitates the building of relationships for Groundwork Jacksonville (GWJax) among members, individual donors and corporations. Working closely with the CEO, position will coordinate GWJax’s development efforts and cultivate, steward and track activity with new and existing donors. The coordinator will also guide GWJax’s membership program with an emphasis on member recruitment, engagement and communication.
 

Essential Functions and Responsibilities:

• Assists with the development and execution of the organization’s development strategy
• Coordinates and executes the annual calendar of development activities and programs
• Closely manages GWJax’s donor prospect list by tracking assigned solicitors and capturing most current donor strategy
• Supports CEO in scheduling donor meetings, preparing donor proposals, and facilitating donor follow-up
• Assists the CEO with managing donor relationships; executes cultivation and stewardship activities for individuals and corporations
• Oversees the utilization of GWJax donor database to include gift entry and processing, timely gift acknowledgment, and maintaining donor records
• Tracks all campaign gifts and pledges; prepares pledge agreements and pledge reminders; follows up outstanding pledge commitments
• Creates and produces appropriate donor and gift reports for CEO and Board of Directors
• Assists Board in connecting potential donor contacts to CEO

• Implements overall membership strategy and annual calendar of membership events and programs
• Maintains GWJax’s membership database to include input of new records, processing of membership applications and payment, and sending appropriate acknowledgement letters
• Serves as the primary liaison between GWJax and its members
• Facilitates the scheduling of presentations at corporations to promote awareness of GWJax, the Emerald Trail and involvement opportunities; presents to groups
• Participates in community outreach activities which promote awareness of GWJax, the Emerald Trail and involvement opportunities
• Monitors progress towards annual membership goal, and maintains membership budget
• Establishes timeline for all membership communication including acquisition, renewals, quarterly newsletters, and more

• Manages all aspects of Friends of the Emerald Trail, a volunteer group comprised of community stakeholders and residents from neighborhoods along the Emerald Trail
• Coordinates speaking engagements and community outreach
• Plans and hosts Friends events
• Recruits new members and maintains consistent communications with Friends

• Participates in GWJax projects, community programs and events
• Promotes GWJax and its activities on social media
• Contributes content for quarterly newsletters
• Collaborates with local colleagues and organizations to implement new and existing programs
• Assumes other duties as needed

• Must share a passion for GWJax’s values and mission
• Must be a self-starter and work well independently and collaboratively
• Bachelor’s degree and 2-4 years prior work experience; previous fundraising or non-profit experience preferred
• Must be detail oriented
• Excellent relationship building, interpersonal and public speaking skills
• Strong oral and written communication skills
• Basic computer skills: Word, Excel, and PowerPoint
• Ability to balance competing priorities and deadlines and handle multiple tasks
• Ability to organize time and meet deadlines
• Must be reliable and flexible
• Experience working with volunteers preferred
• Valid driver’s license

Please submit a resume and cover letter no later than June 26, 2020 describing your relevant experience and interest in Groundwork Jacksonville to Groundworkjacksonville@gmail.com with the subject header Donor/Membership Coordinator.

POSTED 3/11/2020

Role and Responsibilities

Ronald McDonald House Charities of Jacksonville has implemented a Blackbaud Raiser’s Edge NXT CRM and seeks a part-time Data Entry and Gifts Processing Coordinator to assist with post-conversion and ongoing data cleaning, data entry, and gift processing. Key responsibilities include timely processing and acknowledgement of gifts, including gift entry, donor information updates, data imports, data organization, data upkeep and all data reporting. This position will report to the Development Manager.

Essential Functions and Responsibilities:

• Coordinate the processing of incoming gifts according to established protocols.
• Work with the finance team to reconcile gift entry, prepare, revise and distribute daily income, deposit, and credit card reports.
• Accurately enter gifts detail in Raiser’s Edge, add new donor records and update existing records as needed, de-duplicate constituent and relationship records, enter gift batches, print daily contributions and gift validation reports, submit batches and reports for proofing and make corrections before letters are posted.
• Download online donations and accurately import gift detail into Raiser’s Edge.
• Produce donor acknowledgement letters and receipts for gifts using Raiser’s Edge mail function as required.
• Work with fundraisers, programs and finance teams as necessary to clarify donor intention and any other questions related to contributions.
• Maintain physical files, including proper documentation. Attach media files when necessary to constituent records.
• Maintain gift processing procedures manual.
• Demonstrate proficiency in working with OneCause/BidPal.
• Be sufficiently knowledgeable about the database to be the principal backup for the Development Manager.
• Support the Development Manager on producing donor, gift, and income reports, lists, merge files, and labels as required by fundraising/marketing team and other key constituents.

Qualifications and Education Requirements

• Be a data driven individual who is highly meticulous, has excellent attention to detail, and experience in gift processing.
• Be comfortable with an “all hands on deck” environment, and you’re able to operate and collaborate across multiple teams and thrive in a fast-paced culture. You are resourceful, with ability to solve problems creatively and adapt to needs and conditions easily.
• Be organized, manage your time, think critically, and demonstrate detail to ensure data integrity and quality.
• Believe in the RMHC mission.
• Have a bachelor’s degree and 2-3 years of Raiser’s Edge experience.

To apply please email your cover letter and resume to charrison@rmhcjax.org

POSTED 3/11/2020

Role and Responsibilities

As the Membership & Development Coordinator, this position is responsible for increasing the number of people who support the Museum of Science and History (MOSH) as members, at all levels. This position will also support the development department with database maintenance, donor tracking and administrative support.

The Membership & Development Coordinator will work closely with the Development Department and the Guest Relations Department, as well as the Museum's Communications Manager. As the Membership& Development Coordinator, this position is responsible for increasing the number of people who support the Museum as members, at all levels. This position will also support the development department with database maintenance, donor tracking and administrative support.

The Membership & Development Coordinator will work closely with the Development Department and the Guest Relations Department, as well as the Museum's Communications Manager.
 

Essential Functions and Responsibilities:

The Functions and Responsibilities of the Membership & Development Coordinator include all or some of the following:

• Sets the annual benchmark goals for the budget and for the membership strategy.
• Manage the annual Membership budget, including revenue goal setting and quarterly review of both income and expenses.
• Coordinate membership initiatives with all departments.
• Establishes the overall strategy and the annual calendar of membership events and programs.
• Establishes the strategy and timeline for all membership mailings and email communications including acquisitions, renewals, upgrades, invitations, general communications and annual fund appeals.
• Responsible for up-to-date maintenance of Museum's database (Altru) including input of records, processing gifts, list pulls, tracking donor interactions, creating reports and helping train staff (working closely with Guest Relations& Capital Campaign Manager).
• Assist Vice President of Development, Capital Campaign Manager and Grants Writer with administrative duties such as thank you letters, interaction tracking, donor research and reporting. 
• Responsible for creating and implementing an internal direct mail and online package appeal for membership acquisition and upgrades.
• Administer systems for maintaining and building the individual membership programs, including membership levels, acquisition, renewal, and upgrade.
• Draft all membership materials for approval, including thank you letters, renewals, web content, emails, appeals and special marketing materials as needed.
• Responsible for coordination with Communications Manager regarding Museum's internet publications, membership materials for events and any other marketing needs.
• Coordinate the Museum's efforts to promote and increase membership on site at the Museum, as well as through community outreach and special events.
• Works as a team member on a wide range of fundraising and engagement strategies for members and donors and volunteers.
• Administrative and research support for development staff
• Tracking, drafting and mailing out of acknowledgement communications
• Work with Development Vice President and Capital Campaign manager on annual giving campaign.
• Input constituent and donor data into Altru
• Process gifts in Altru and draft of all acknowledgement communications.
• Create and maintain giving, tracking and acknowledgement reports for the development department.
• General Development Department support including execution of Development events.
• Develop Donor relations by phone and email.

• Bachelor's degree
• Proven membership development/fundraising track record in the non-profit field
• Direct experience in building and maintaining a membership program preferred
• Proficiency in Altru or similar database management system preferred
• Proven ability to work on a variety of projects simultaneously, strong project management skills, and an attention to detail.
• Demonstrated literacy in MS Word, Excel & Outlook.
• Strong writing, editing and communications skills.
• Vision, creativity, combined with strong project management, organizational and communication skills are important in this position.

To apply interested applicants should fill out the Museum’s Pre-Employment Application. Application materials and the link to the Pre-Employment Application can all be found at https://themosh.org/about/careers/