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MAJOR GIFTS OFFICER

Columbia Land Trust
Date posted: March 20, 2023

Location:                    Vancouver, WA

Salary Range:            $85,462 – 104,691 annually

Reports To:                Advancement Director

Duration:                   Full-time, 40 hours per week

FSLA Status:              Exempt

Application Deadline:          April 9, 2023

 

 

Columbia Land Trust is dedicated to conserving and caring for the lands, waters, and wildlife of the Columbia River region through sound science and strong relationships. In its first 33 years, Columbia Land Trust has permanently conserved more than 55,000 acres of fish and wildlife habitat, forestland, and farmland, and has restored thousands of acres for the benefit of both wildlife and local communities. Central to our work is a commitment to advancing a more inclusive, equitable conservation movement and building relationships to achieve cooperative conservation solutions.

 

Columbia Land Trust is an equal opportunity employer and committed to building a diverse workforce. Equity is a core organizational value and applicants should be able to demonstrate a commitment to diversity, equity, and inclusion. We encourage Black, Indigenous, and People of Color, LGBTQ+ people, and people from groups who are underrepresented in conservation spaces to apply.

 

Columbia Land Trust’s headquarters are located on the historic Fort Vancouver campus near downtown Vancouver, Washington, just across the Columbia River from Portland, Oregon.  Additional offices are located in White Salmon, Washington, and Astoria, Oregon. For more information about the Land Trust, please visit columbialandtrust.org. 

SUMMARY

The Major Gifts Officer is a highly visible position within Columbia Land Trust. This engaging professional is responsible for securing major and planned gifts on behalf of Columbia Land Trust. The Major Gifts Officer actively manages a donor portfolio, supports our major gift and qualification program, and represents the Land Trust at public events. This full-time position requires a minimum of 2 days working at the Vancouver office per week. Remaining time can be flexed from regional offices and/or from a home office.

 

Essential Duties and Responsibilities:

Donor Relationship Building (70%):

·       Serve as a major gift and planned giving officer for the Land Trust, under the leadership of the Advancement Director

·       Secure gifts of $25,000+ and planned gifts, with an annual fundraising goal of $1 million

·       Manage and cultivate a discrete portfolio of donors

·       Present our mission and work to community groups through public presentations

·       Collaborate with the Development Manager on major donor stewardship opportunities

·       Host donors on hikes across our region. This will require the ability to guide tours off-trail on uneven terrain, often in remote areas without services

Administration (30%):

·       Develop major gift action plans

·       Complete regular database entry to support track? donor actions and opportunities

·       Connect donors with program team members as part of a cultivation strategy

·       Uphold and advance the Land Trust’s equity commitments through organizational development, internal management, and external relationships

Supervisory:

·       Manage 1-2 direct reports within the Advancement Team

·       Conduct regular check-ins and formal reviews with direct reports

 

Supporting Activities and Knowledge

·       Engage with culturally diverse groups of stakeholders including donors, volunteers, and community partners, in a manner that is welcoming and inclusive

·       Ensure ethical adherence to gift-related policies and procedures as defined by the Association of Fundraising Professionals and the Land Trust Alliance; follow strict donor confidentiality protocol and maintain security of all donor records

 

ORGANIZATIONAL SUPPORT

Columbia Land Trust staff also support a broad range of organizational activities ranging from participation in meetings with the Land Trust’s Board of Directors; learning about the Land Trust’s Diversity, Equity, and Inclusion (DEI) work and participation in staff discussions; involvement on staff committees such as the DEI Committee and/or Safety Committee; and participation in fundraising activities.

 

The position will be based in the Land Trust’s Vancouver, Washington office with occasional travel throughout the region. The Land Trust is currently working with a hybrid work plan, allowing staff to work from home up to 2-3 days per week, if desired. Columbia Land Trust has COVID-19 precautions for both field and office work that all staff are expected to follow.

 

Schedule: A standard of 40 hours per week. Weekend hours may occasionally be required but will not be a regular part of work.

QUALIFICATIONS

Columbia Land Trust expects that applicants for this position will have skills and experience with some of the work listed above, or with other similar work. However, applicants are not expected to have experience in all of these tasks in order to apply for the position. Columbia Land Trust is prepared to support the training necessary to ensure that qualified candidates have the skills to safely and effectively accomplish the work. Accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

To thrive in this job, applicants should have:

·       At least 5 years of experience in development and a proven track record of securing individual gifts at the $25k+ level;

·       An appreciation and curiosity for the natural world, and for Columbia Land Trust’s mission and work;

·       Experience engaging in personal or professional diversity, equity, and inclusion work;

·       Excellent organizational skills, with an ability to balance short-term opportunities and needs with long-term annual goals;

·       Excellent communications skills including presentation, persuasion, and negotiation skills, as well as the ability to communicate effectively and remain calm and courteous under pressure; 

·       Ability to work collaboratively in a team environment with a spirit of cooperation; 

·       Knowledge of best practices for major gift pipeline development;

·       Experience with, or desire to step into, a supervisory role;

·       Interest in creating special donor stewardship gifts and experiences;

·       Strong storytelling and content creation skills for donor proposals or reports; and

·       Proficiency with Microsoft Office Suite, Adobe, and donor databases (we use Blackbaud NXT).

 

Longer days or weekends may be required at times but are not a regular part of this work. Applicants must have the ability to guide tours for long distances (on average 3 miles), sometimes on unpaved and uneven terrain, and stand for long periods of time. Applicants should also be comfortable leading events in urban and rural outdoor spaces, sometimes in inclement weather. A valid driver’s license is required and applicants who are offered a position will be asked to consent to a driving record review. The Land Trust provides mileage reimbursement for use of personal vehicles and has a limited number of shared organizational vehicles available for driving to event sites, as needed. The ability to lift 30 pounds will be required.

 

SALARY AND BENEFITS

Healthy, happy staff are an important element of our success, and we strongly believe in and support a work/life balance. Columbia Land Trust offers a competitive salary, a comprehensive benefits package, and a supportive and positive work environment. Based on our internal equity review and candidate’s qualifications, the estimated starting salary will typically be between $85,462 – $104,691 annually. The Land Trust provides opportunities to receive compensation adjustments up to the maximum salary within the range, which is currently $123,920 annually. The Land Trust benefits package includes paid vacation, holidays, and sick leave. Columbia Land Trust pays 100% of health and dental insurance premiums for three-quarter to full-time employees; voluntary benefits include a Section 125 -FSA and long-term disability. We also offer a match (up to 5% of annual salary) to our 401(K)-retirement plan.

 

ORGANIZATIONAL COVID-19 VACCINATION INFORMATION

Columbia Land Trust requires its employees to receive the COVID-19 vaccination and booster and has practices in place to mitigate exposure following CDC guidelines. Reasonable accommodations will be made for individuals who are unable to receive the vaccine due to a medical condition or religious belief.

 

APPLICATION INSTRUCTIONS

To be considered for the Major Gifts Officer position, please email a cover letter highlighting relevant experience, your resume, and a list of three references to jobs@columbialandtrust.org. We will not contact your references without notifying you first. Please include the following in your cover letter:

·       A description of what you enjoy most about working with people.

·       A description of your interest in conservation and/or what about the natural world inspires you to apply for this position.

·       A description of your commitment to and/or experience with diversity, equity, and inclusion.

 

Applications for this position will be accepted through April 9, 2023.

 

Mailed applications can be submitted to:

Jennifer Wilkerson, Advancement Director

Columbia Land Trust
850 Officers Row

Vancouver, WA 98661

 

Columbia Land Trust is an equal opportunity employer and does not discriminate in its selection of candidates for employment on the basis of race, color, national origin, religion, sex or sexual orientation, marital status, disability, age, military service, family medical history, legal source of income, gender identity, political affiliation, or family leave obligations. 

 

ASSISTANT TO THE DIRECTOR OF DEVELOPMENT

PORTLAND ART MUSEUM PAM CUT // CENTER FOR AN UNTOLD TOMORROW
Date Posted: February 21, 2023

The Portland Art Museum (referred to as Museum) and the Center for an Untold Tomorrow (referred to as PAM CUT) invites applications for the position of Assistant to the Director of Development. The Assistant to the Director of Development is a member of the Development team which is responsible for fundraising in support of the mission of the Portland Art Museum and PAM CUT.

 

This person is responsible for complex administrative support for the Director of Development

and the Development team, interfacing with important internal and external contacts to manage

relationship building activities, optimize internal and external meetings, and support fundraising

efforts.

Essential Duties & Responsibilities

• Reports to and acts as executive assistant to the Director of Development (DoD), overseeing administrative needs, writing memos and designing presentations, and

independently responding to matters of precedent or policy.

• Coordinates calendar for both the Director of Development and other team members as needed. Proactively prompts next steps with donors assigned to their portfolios

and schedules internal and external meetings as needed.

• Assists with fundraising activities, including but not limited to preparing email

correspondence, meeting and call notes, donor research, proposal packets, and gift

agreements; attending meetings and maintaining relationships with trustees, donors, and

members of the Museum; and coordinating travel, small gatherings, or committee

meetings.

• Works independently and acts as a project manager within the Development team on

special and ongoing projects, which may include: organizing Development team-building

activities and professional development opportunities, arranging travel plans and

itineraries, etc.

• Contributes to a culture of inclusive donor stewardship, practices empathy and shows

respect for donors at all levels, and actively works toward achieving long-term equity

goals within the Development department.

• Arranges tours, special access, and customized opportunities for major donors, in

partnership with the team.

• Organizes daily operations in the Development Department with tasks including, but not

limited to: receiving and routing mail, ordering and maintaining supplies, trouble-shooting

technology issues with IT, and other administrative duties.

• Schedules and facilitates cross-departmental meetings to foster collaboration with

Curatorial, Learning & Community Partnerships, PAM CUT, and other teams.

• Sends weekly Development team agendas, takes notes, and supports follow-through on

any action items.

• Manages Development Department email and responds promptly to all inquiries, with

support from Museum colleagues.

• Remains current with events and trends in local community and in the nonprofit field,

conveying knowledge of public activities and informing internal projects, policies, and

procedures at the Museum.

• Prepares weekly expenses reports and reconciles credit cards for the Director of

Development, Director of Community Philanthropy, and Associate Director of Individual

Giving.

• Open mail for the DoD and Development department and determine level of priority.
• Logs all incoming donations sent by check/cash.
• Upholds confidentiality and protects donor privacy by exercising discretion and adhering

to all standards, equity practices, ethics, and privacy rights.

 

Secondary or Additional Responsibilities

• Collaborates with the Head of Donor Services and maintains portfolios for

DoD and DoCP, track action items, record meeting notes, etc.

• Assists the Engagement Manager with the planning and execution of donor events,

programs, tours, special access, managing invitations lists and supporting follow-up

strategies to engage a strong base of diverse donors.

• Works in tandem with Assistant to the Director to schedule meetings of the

Development, Government Affairs, and other subcommittees of the Board of Trustees,

as appropriate, and manages logistics for Board subcommittee meetings in partnership

with the Associate Director of Individual Giving and Head of Partnerships.

• Partners with the Development Associate to query donor histories, record donor

research, and maintain the Altru Database with current donor contact information.

• General office management.
• Performs other related duties as assigned. 

 

Supervisory Responsibilities

• May supervise temporary staff and/or volunteers for the Development Department.

 

Institutional Responsibilities

• Support the Museum’s mission, vision and core values of creativity, connection, equity, learning, accessibility and accountability. 
• Contribute to and support the PAM strategic plan, annual priorities, and institutional initiatives such as diversity, equity, inclusion and access.
• Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives.
• Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.
• Promote equity and inclusion goals and have a “people first” mindset.

Required Knowledge & Skills 

If you have any questions along the way including wanting to talk about a non traditional career background, please reach out to HR.

• Must have excellent knowledge of the Google Platform, Microsoft Suite (Word, Excel,

Outlook, PowerPoint); Blackbaud Altru or other CRM donor database, Web based

content management systems, and project management software a plus.

• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must be able to anticipate needs and work proactively in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Position continually requires demonstrated poise, tact and diplomacy. Must be able to

maintain the highest level of confidentiality and handle sensitive material concerning the

organization and the Director of Development’s role within the organization.

• Must have excellent communication and interpersonal skills and be able to interact and communicate with individuals at all levels of the organization.
• Expected to work independently and as a collaborative member of the Development

team, and will need to be flexible to the growing needs of the Museum.

Education, Formal & Informal Experience, Training Required, Certification, Etc.

• Bachelor’s degree in Business or related field with three or more years related

experience to executive level management; or equivalent combination of education and

experience. 

• Non-profit fundraising experience is a plus. 

Job Conditions

• Exempt/Full-time status
• Schedule/Hours: Monday through Friday, 9:00am - 5:00pm
• Onsite/Not Remote
• Occasional travel
• Occasional evening and weekend hours
• On-call status
• Extensive computer work

 

Physical Activities

• Frequently sitting, standing, and walking
• Continuously operates a computer and other office equipment, such as a copy machine,

phone, and printer

• Continuously communicates with team members
• Occasionally push/pull/lift/carry up to 10 lbs
• This is not a complete representation of all physical requirements

 

Compensation, Benefits & Perks

• This role is exempt/salaried and full-time.
• Budgeted compensation is within pay grade G ($47,340 min - $55,120 mid - $62,316 max), depending on experience. 
• Shift differentials, for hourly/non-exempt staff, for hours worked onsite within:

·       Evening hours (6:00pm-12:00am) will be paid an additional $1.00 per hour.

·       Night hours (12:01am-6:00am) will be paid an additional $2.00 per hour.

• Healthcare package: medical, dental, vision, disability, life insurance, 401K match, and flexible spending accounts.
• Paid time off: 6 paid holidays, 2 floating holidays, vacation, sick, and bereavement leave.
• Transportation benefits: TriMet / C-Tran / parking pass discount or bike to work enrollment.
• Museum admission & lectures, programs, and gift shop discounts.
• R.E.A.P (Reciprocal Employee Attraction Pass), providing free general admission to local destinations.

 

Application Process for Assistant to the Director of Development

Apply online at: www.portlandartmuseum.org/careers, to create a profile.

 

In order to be considered eligible, submissions require a resume, cover letter, four references, and all application questions answered. Incomplete applications will not be considered.

 

Closing date: Open Until Filled

We will be reviewing applications immediately, so please apply as soon as possible. 

 

COVID-19

The Museum has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment, except employees who work exclusively from home or outdoors. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs. For new employees, requests for exemption must occur before beginning employment to hr@pam.org. New employees must submit proof of vaccination or a valid exception request to the HR department before their first day of work.

 

Equal Opportunity & Accessibility

The Museum is deeply committed to diversity, equity, and inclusion, both in our hiring practices and in our Museum employee experiences. We strive to foster a mindful and respectful environment in which everyone can be their authentic selves at work and experience a culture free of harassment, racism, and discrimination.

 

The Museum is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, gender identity, political belief, disability or any other legally protected status. We are committed to the full inclusion of all qualified individuals. This commitment ensures that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. Alternative formats of this application are available upon request. If reasonable accommodation or an alternative form of this application is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact Human Resources at hr@pam.org or 503.276.4358.

 

About the Portland Art Museum and PAM CUT // Center for an Untold Tomorrow

The seventh oldest museum in the United States, the Portland Art Museum is internationally recognized for its permanent collection and ambitious special exhibitions drawn from the Museum’s holdings and the world’s finest public and private collections. The Museum’s collection of more than 50,000 objects, displayed in 112,000 square feet of galleries, reflects the history of art from ancient times to today. The collection is distinguished for its holdings of arts of the native peoples of North America, English silver, and the graphic arts. An active collecting institution dedicated to preserving great art for the enrichment of future generations, the Museum devotes 90 percent of its galleries to its permanent collection.

 

The Museum’s campus of landmark buildings, a cornerstone of Portland’s cultural district, includes the Jubitz Center for Modern and Contemporary Art, the Gilkey Center for Graphic Arts, the Schnitzer Center for Northwest Art, PAM CUT, and the Confederated Tribes of Grand Ronde Center for Native American Art. With a membership of more than 22,000 households and serving more than 350,000 visitors annually, the Museum is a premier venue for education in the visual arts. For information on exhibitions and programs, call 503-226-2811 or visit portlandartmuseum.org.

 

PAM CUT // Center for an Untold Tomorrow was established in 1971 as the Northwest Film Center. It is an extension of the Museum and a year-round organization where artists and audiences explore our region and the world through cinematic storytelling in all its forms—including film, television, new media, audio storytelling, gaming, and immersive arts. PAM CUT’s mission is to change for whom, by whom, and how cinematic stories are told. Through our “cinema unbound” approach to exhibition, education, artist services, and special programs, we embrace audiences and artists working at the intersection of art and cinema who are not content to be contained.

 

Shared knowledge around art and film enriches our communities and helps all thrive and engage in a global society. Equity, diversity, and access to art, film, and education are critical to the ongoing work of the Portland Art Museum and PAM CUT. Learn more about the Museum’s commitment to equity at portlandartmuseum.org/equity.

 

The Portland Art Museum and PAM CUT welcome all visitors and affirm their commitment to making their programs and collections accessible to everyone. The Museum and PAM CUT offer a variety of programs and services to ensure a quality experience and a safe, inclusive environment for every member of our diverse community. Learn more at portlandartmuseum.org/access.