Gallo Center for the Arts
Job Title: Donor Relations Coordinator/Board Liaison
Reports to: Director of Philanthropy
Classification: Non-Exempt Status: Full-time
Date Updated: August 2023
About The Gallo Center for the Arts
The Gallo Center for the Arts (GCA) is a state-of-the-art performing arts complex located in the heart of vibrant downtown Modesto, CA. The Gallo Center houses two performance venues—the 1248-seat Mary Stuart Rogers Theater and the 440-seat Foster Family Theater. The mission of the Gallo Center is to enrich the quality of life in the San Joaquin Valley by providing an inspirational civic gathering place where regional, national, and international cultural activities illuminate, educate, and entertain. The Gallo Center celebrates the diversity of our community by offering an array of cultural opportunities designed to appeal to and be accessible to all. For more information about the Gallo Center for the Arts, please visit GalloArts.org.
Position Summary
The Donor Relations Coordinator/Board Liaison position involves reporting to the Director of Philanthropy while collaborating closely with the CEO. The role encompasses balancing responsibilities between the Development and Administration departments. The Donor Relations Coordinator/Board Liaison is responsible for successfully coordinating and effectively supporting the Gallo Center’s two volunteer Boards—the Board of Directors and the Board of Trustees. Development tasks will center around donor recognition and organizing donor events.
Essential Functions, Duties, and Responsibilities
Development
∙ Work as a collaborative Development team member, focusing on donor recognition outputs, gift processing cycle, and donor events.
∙ Assist the Development team in scheduling, planning, and executing the season calendar of donor and patron events, including invitations, event logistics, vendor relations, and day of event staffing.
∙ GCA utilizes the Tessitura CRM for all ticketing and gift transactions. With training, this role will work on the following Development tasks:
o Maintain high data standards in Tessitura CRM related to constituent contact information, relationships, and GCA activities documented in donor and patron records. o Run scheduled Tessitura data outputs to produce accurate donor recognition listings for various media formats (printed magazine, GCA website, digital playbills).
o Accurately process gift batches and produce donor acknowledgments as scheduled, including appropriate membership fulfillment collateral.
∙ Manage donor research data projects as assigned by the Director of Philanthropy.
Job Description – Donor Relations Coordinator/Board Liaison
Board Relations
∙ Serve as the administrative liaison for the Board of Directors, Board of Trustees, and respective committees.
∙ Provide high-level coordination of all Board activities including, but not limited to, calendar management, scheduling logistics, meeting preparation, gathering and distributing materials, recording meeting minutes, and post-meeting follow-up.
∙ Manage and maintain up-to-date Board matrix, GCA by-laws, and all Board member contact lists and forms.
∙ Work independently to draft and proofread Board correspondence and maintain accurate records.
∙ Understand Board roles and responsibilities and be familiar with Robert’s Rules of Order. ∙ Keep informed on best practices related to Board governance and committee structure to help advise the CEO as needed.
Office Administration
∙ Provide general organizational support to ensure the administrative office operates smoothly (i.e., order office supplies, etc.)
∙ Proof organizational collateral materials as needed.
∙ Coordinate employee engagement projects (i.e., staff recognition, etc.)
∙ Other duties as assigned by the Director of Philanthropy and/or the CEO.
General Duties and Requirements
∙ Participate in ongoing professional development and self-directed learning as provided by the Company.
∙ Support all co-workers and treat them with dignity and respect.
∙ Present a positive view of GCA to the community.
∙ May drive on company business.
∙ Comply with all GCA policies and procedures, including but not limited to workplace safety, reporting work-related injuries, and preventing potential safety risks for staff, clients, and others.
∙ Punctual and regular attendance is an essential responsibility of each employee at GCA. Employees are expected to report to work as scheduled, on time, and prepared to start working. Employees also are expected to remain at work for their entire work schedule. Late arrival, early departure, or other absences from scheduled hours are disruptive and must be avoided.
Education and Experience
Education – Bachelor's Degree in Arts Management, Nonprofit Management, Business, or related field preferred.
Experience – 2-5 years of experience in donor relations, fundraising, nonprofit development, or similar.
Knowledge, Skills, and Abilities
∙ A passion for the arts and a love of the people who make it happen.
∙ Advanced strategic organizational skills, including project and time management
∙ Desire and passion for turning challenges into actionable solutions.
∙ Highest level of character and integrity.
∙ A decisive, “roll-up-the-sleeves,” results-oriented individual who can keep diverse projects moving forward within a consistent strategic framework.
∙ Represent the Gallo Center positively and professionally, with diplomacy and tact when interacting with diverse individuals.
∙ Proficiency in Microsoft Office Suite, especially Word, Excel, Teams, and PowerPoint. ∙ Experience with CRM platforms, such as Tessitura, is preferred.
∙ Strong interpersonal skills with the ability to connect and engage with donors and board members.
∙ Excellent verbal and written communication skills, including crafting compelling fundraising materials and reports.
∙ Highly organized with the ability to manage multiple projects simultaneously. ∙ Demonstrated ability to work independently and collaboratively in a team-oriented environment.
Environmental Conditions
∙ Indoors in a typical office environment approximately ninety-five percent (95%) of the time. ∙ Frequent computer uses at the workstation.
∙ Frequently work at a fast pace with unscheduled interruptions.
∙ May occasionally move (walk or drive) from one work location to another.
Physical Demands
∙ Ability to walk, sit, stand, stoop, crouch, and climb stairs.
∙ Ability to move and lift up to 25 pounds.
∙ Visual Acuity (Far/Near).
∙ Ability to drive a vehicle.
Compensation and Benefits
This full-time, hourly position requires 35-40 hours per week, with an estimated salary of $22.00 - $25.00 per hour, plus benefits. The Gallo Center for the Arts offers a competitive compensation package commensurate with experience and ability, including health and dental insurance, life insurance, short and long-term disability coverage, 401(k) matching plan, vacation, holiday, and sick pay.
How do I apply?
Interested candidates should submit resumes and cover letters in a single Word or PDF document saved as the candidate’s first and last name. All submissions should be emailed to Kristen Kenyon at kkenyon@galloarts.org with the job title in the subject line. No phone calls, please.
For more information about life in Modesto, please visit VisitModesto.com.